Fleet Administrative Coordinator

We are looking for an experienced Fleet Administrative Coordinator in our Food Transportation department who can run the below tasks professionally:

• Assist in coordinating the daily operations of the fleet, including vehicle assignments, maintenance, inspections, and repairs.
• Effectively handle the rider vacations, ensuring seamless coordination and coverage to maintain operational continuity.
• Conduct daily case management and follow-up procedures.
• Facilitate effective communication within the department, ensuring smooth information flow.
• Manage the COD report and minimize outstanding due to maintain financial integrity.
• Maintain efficient communication and resolutions of riders’ pending dues, issues, and wallet complaints by promptly reporting them within the designated timeframe.
• Maintaining and overseeing the Rider Fleet Database along with updating information as per Supplier Volume demands.
• Enhancing the Fill Rate through coordination with the Fleet Performance Coordinator.
• Prepare and distribute reports, presentations, and other materials to support decision-making processes.
• Assist in ensuring compliance with applicable regulations, laws, and company policies related to fleet operations.
• Monitor and document driver compliance with safety regulations and maintain accurate records.
• Assist in coordinating driver training programs and maintaining training records.
• Other Ad-hoc tasks as presented by the Client.

Educational Qualifications & Certifications:

• Bachelor's degree or equivalent; additional education or certification in office administration or related field is a plus.
• Proven experience in an administrative support role, preferably in a fleet or transportation environment.
• Strong organizational skills with the ability to multitask and prioritize work effectively.
• Excellent written and verbal communication skills.
• Proficient in using office productivity software (e.g., Microsoft Office Suite, spreadsheets, databases).
• Familiarity with fleet management software and systems is desirable.
• Attention to detail and accuracy in record-keeping and data management.
• Knowledge of transportation regulations, safety protocols, and compliance requirements is advantageous.
• Ability to work independently and collaboratively in a fast-paced, dynamic environment.