Administrative Officer (Office of VC for Financial and Administrative Affairs)
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Job Summary
SUMMARY OF FUNCTIONS:
Coordinates oversees and/or performs a wide variety of support activities secretarial services and confidential assignments for the chancellor’s Office.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Provides staff and office support for the office/college that includes screening and handling telephone communications greeting and directing visitors and dealing with administrative issues and inquiries as they arise.
- Serves as the primary point of contact of the VCCCA with other offices senior management directors deans faculty members and students; by responding to inquiries and satisfying all their needs.
- Maintains regular contact with AU’s internal and external parties by communicating the VCCCA instructions requirements decisions and briefing him on important issues of interest and providing feedback.
- Organizes and facilitates meetings and special events; schedules and coordinates dates and times venues attendance agendas and facilities; takes minutes and provides administrative support and follow-up on matters arising from meetings.
- Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
- Assists in the scheduling and coordination of high-level management appointments and travel arrangements.
- Gathers enters and/or updates data to maintain departmental records and databases as appropriate; establishes and maintains files and records for the office.
- Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
- Coordinates and oversees the day-to-day management of supplies and equipment for the office.
- Enhances professional growth and development through participation in educational programs current literature in-service meetings and workshops.
- Performs miscellaneous job-related duties as assigned.
QUALIFICATIONS & EXPERIENCE:
- A bachelor's degree in business administration or a related field.
- 3-5 years of professional experience in a related role preferably within the higher education environment.
KNOWLEDGE & SKILLS:
- Strong organizational skills and the ability to prioritize workflow.
- Strong interpersonal and communication skills and the ability to work effectively with staff from a
- Ability to create compose and edit correspondence and other written materials.
- Ability to coordinate and organize meetings and/or special events.
- Excellent customer service skills
- Database management skills.
- Knowledge of planning and scheduling techniques.
- Ability to provide leadership and guidance to administrative support staff and/or students.
- Good knowledge of budget preparation and fiscal resources management.
- Ability to gather data compile information and write reports.
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
