Production Administrative istant - Multi Trade Limited FZC MTL

Job Title: Administrative istant (Production) Master Batch

Location: Sharjah Saif Zone

Job Type: FullTime

Reports To: Production Manager

Job Summary:

We are seeking a highly organized and detailoriented Administrative istant to support our production team in the master batch manufacturing facility. The Administrative istant will play a key role in ensuring the smooth operation of the production department by handling a variety of administrative tasks coordinating schedules maintaining records and facilitating communication within the team. The ideal candidate will have strong communication ss the ability to multitask and a proactive approach to problemsolving.

Key Responsibilities:

• Administrative Support:
• Provide administrative support to the Production Manager and production team including managing schedules organizing meetings and preparing reports.
• Handle correspondence phone calls and emails ensuring timely and professional communication with internal and external stakeholders.
• Prepare and maintain productionrelated doents such as work orders production schedules and inventory records.
• Data Entry and Record Keeping:
• Accurately input and maintain production data in relevant systems ensuring all records are up to date and easily accessible.
• Track and doent production outputs material usage and downtime providing regular reports to the Production Manager.
• ist in maintaining inventory records for raw materials finished products and supplies coordinating with the inventory team as needed.
• Coordination and Communication:
• Act as a liaison between the production department and other departments such as procurement quality control and logistics to ensure seamless operations.
• Coordinate with vendors and suppliers for orders deliveries and invoice processing.
• Facilitate communication within the production team by organizing meetings distributing information and following up on action items.
• Doent Management:
• Create format and distribute productionrelated doents such as SOPs safety protocols and training materials.
• Maintain organized digital and physical filing systems for easy retrieval of production records and doentation.
• ist in preparing reports and presentations for management meetings.
• Office Management:
• Ensure the production office is wellorganized and stocked with necessary supplies such as office materials PPE and other essentials.
• Manage timekeeping records for production staff coordinating with HR for payroll processing.
• Support for Continuous Improvement:
• ist in the implementation of continuous improvement initiatives within the production department.
• Gather and yze data related to production efficiency quality and safety providing insights and recommendations to the Production Manager.
• Support training and development programs by coordinating schedules materials and attendance.

Qualifications:

• High school diploma or equivalent; ociate degree or certification in office administration or a related field is preferred.
• 2 years of experience in an administrative or office support role preferably in a manufacturing or production environment.
• Strong organizational ss with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and experience with ERP or production management software.
• Excellent communication ss both written and verbal.
• Attention to detail and accuracy in data entry and record keeping.
• Ability to work independently and as part of a team in a fastpaced environment.
• Familiarity with basic accounting and inventory management principles is a plus.

Working Conditions:

• Work is performed in an office setting within a manufacturing plant environment.
• May require occasional visits to the production floor which involves exposure to machinery noise and raw materials.
• Standard office hours with occasional overtime as needed.

Job Type: Fulltime

Experience:

• MasterBatch: 1 year (Required)