Receptionist

KEY RESPONSIBILITIES

• Greet and welcome guests as soon as they arrive at the office and assist them to log in to our Teams-go system and print their visitor’s pass.
• Direct visitors to the appropriate person in all floors
• Answer, screen and forward incoming phone calls and providing basic and accurate information in-person and via phone/email.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock.
• Update meeting room calendars and schedule meetings
• Keep updated records of office expenses and cost.
• coordinating with HSE team for arranging visitors’ HSE office induction and updating the welcome presentation to be displayed on the TV screens.
• Takes delivery of parcels/documents, ensuring they reach their intended recipient. Also, arranges documents and parcels to be despatched as instructed, either by mail or by courier. Maintain register.
• Assist the Facilities Administrator in the administration of the Parking slots allotted to management.
• Activation/Deactivation of Roaming services and maintain register.
• Checking office supplies (pantry/stationeries) and ordering same where necessary.

PROFESSIONAL QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree.
• 2+ years of experience as a corporate receptionist.
• Additional certification in Office Management is a plus.
• Can speak/write English fluently. Knowledge of Arabic language is an advantage.

CAPABILITY PROFILE – KNOWLEDGE, SKILLS, EXPERIENCE SKILLS & CAPABLITIES

• Excellent communication and interpersonal skills, ability to deal with people at all levels.
• Uphold Group values as detailed in Subsea7 Management System.
• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite.
• Solid written and verbal communication skills (English and Arabic is a plus).
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.