Purchasing Supervisor

Job Description

• Respect the policies and procedures implemented on the process of procurement.
• Support and encourage the objective of cost control and maintain traces for audit.
• Raises purchase orders.
• Obtains approvals for purchase orders.
• Order the market list items on daily basis.
• Forward the daily orders to Receiving Clerk
• Ensure Locally Nominated supplier information is kept up to date.
• To maintain relationships with hotel suppliers and report on their performance.
• PO's are completed with proper approvals prior to ordering
• Follow-up with supplier for pending items and inform kitchen about status
• Complete report for miscellaneous pending PO and forward to Purchasing Manager by end of each month
• File and fax Purchase Orders
• Proper filing system for all quotations
• Acts as the main point of contact and communication between the purchasing department and main kitchen
• Follows up with suppliers for timely order deliveries.
• Places, receives and handles incoming and outgoing telephone calls.
• Administrates daily fax and email correspondence.
• Coordinates with the Receiving Clerk to ensure accuracy of deliveries.
• Prepares statistical reports and quotation comparisons, among others, as required by the Purchasing Manager.
• Assist the purchasing Manager in negotiations.
• In absence of Purchasing Manager, places purchase orders and ensure delivery of supplies and equipment to the hotel respecting the deadlines.
• To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
• To carry out any other reasonable duties as assigned by the Purchasing Manager