Personal Assistant French Speaker - Excelsior Group Me

The Role
Duties and Responsibilities: A personal assistant helps to keep her boss organized and productive whether on personal issues like Boss family events bookings; etc. Should know who are the key personnel are (both external and internal) and understand the organizations aims and objectives. Works closely with senior managerial or directorial staff usually on a onetoone basis and to make them use of their time at their best . Screening and dealing with telephone calls enquiries emails and requests that are related to her Boss and handling them when appropriate; Taking dictation and minutes and providing on time and updated reports. Maintaining records and provides feedback the status on all related matters regarding marketing sales targets and project to completion. Carrying out specific projects and research for Marketing Issues if needed. Organizing and maintaining diaries meetings and making appointments; likewise attending meetings and ensuring the concerned are wellprepared for meetings; secure the location for the meeting such as a conference room or the location; and produce/prepare presentation and any materials or documents that are needed for the meeting. Fully manage customer events / invitations; VIP guests and company events internal and external like Gulf Host Liaising with Swiss Marketing Organization clients suppliers and other staff. Deputizing for the manager making decisions and delegating work to others in the managers absence; if necessary. Organizing her Boss business trip from AZ like coordinate with different embassies/consulates for visa purpose and all requirements arranging travel and accommodation and occasionally travel along with the Boss to provide general assistance if needed. Create or contribute to social media content for UAE / Group Website

Requirements

• College / B.A. Degree Holder diploma in Administration / Management 3 years minimum experienced on executive level Posses Excellent organizational & communication Skills Excellent skills on MS Office Excel Outlook & Powerpoint Be articulate confident a problem solver and above all diplomatic. Very good command in English and French language (able to speak / write / read) applicant who can speak German is an advantage. Driving License is preferred (not mandatory)

About the company
Excelsior is a bespoke HR and recruitment consultancy specialising in the Security Facilities Management Education and Automotive sectors. Excelsior provides a high quality reliable and affordable solution to companies in these sectors. Exciting opportunities and market insights will be regularly posted on this page. If you are a talented individual looking for a change then our highly experienced Consultants are ready to match you with an exciting new career opportunity.
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