Financial Administrative Coordinator

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description Role Summary: Financial Administrative Coordinator with responsibility to coordinate with teams, GECs and PWA to ensure smooth and on time submission of Payments to Finance department Responsibilities: • Receiving and creating records for all payments submitted to the department via FCTS. • Download payment submission from FCTS. • Performing initial checks on the payments submission against the contractual payments submission requirements. • Check if Confirmation from Ministry of Labor is provided • For 2020 & 2019 projects check if Subcontractor Payment Detail Report is included in the submission. Save a copy to assigned folder and update the tracker. • Update Subcontractor tracker for any Subcontractor payment submissions. • Upload all payments documents in FCTS. • Manage documents in Tempobox (upload / transfer – for approved/with comments) • Approve payment submissions in PMWeb • Coordination with the different parties in case of any requirement or comment, and follow up with the different parties to maintain the payment processing duration as per the approved payment procedures. • Update Payment tracker for any incoming, reviewed, returned with comments, approved and submitted payments • Check tempo box of ESD for any approved or comment sheets. • Prepare payment documents for signature. Email to assigned Engineers and HOS(via secretary) for their approval • Preparing the Payment submission set to be sent to PWA finance department. • Preparing and uploading all the memos, circulars and instructions related to the payments management. • Maintain a Correspondence tracker for incoming and outgoing letters. • Upload letters • Coordinate with Archive for missing payment submissions in FCTS • Maintaining the Payments Lessons Learned database, used to enhance the different parties’ performance in terms of processing the payments in high quality and in timely manner. • Upload in FCTS reviewed memo and scanned payment documents. • Provide information as required by Engineer, GEC, Contractors and/or ESD • Upload memo and reviewed documents in SharePoint (if necessary) • Return all supporting documents to Project Engineer • Provide assistance in uploading the KPIs in FCTS and SharePoint Qualifications Relationships • The Financial Administrative Coordinator works under the management of Road Projects Engineering Support Section • Works closely with the assigned line manager to ensure goals are met and to provide support in submitting the payments on time. Additional Information About AECOM