Facilities Coordinator - Duserve

JOB SUMMARY / PURPOSE

The incumbent will provide administrative support to facilities line managers; acting as liaison between the line managers and other parties; and monitoring assigned programs and/or projects within the MEP / Security / Soft Services department. The incumbent will perform a variety of administrative and clerical tasks. Duties of the Facilities Coordinator include providing support to managers and employees assisting in daily office needs and managing the departments general administrative activities.

The incumbent should have the required initiative organizational problemsolving skills; ability to acquire knowledge of program operations policies and procedures. Incumbent is expected to work independently and carry out administrative details without requiring the immediate attention of the Operations Manager. Working under limited supervision following standardized practices and/or methods; leading guiding and/or coordinating others; and directing the use of budgeted funds within a work unit.

Role and Responsibilities

• Process timely monthly attendance of the staff for the payroll preparation in coordination with the payroll section.
• Evaluates situations and events (e.g. involving other staff the public etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

• Maintains a variety of records supplies calendar schedules files etc. (e.g. employee time reports fiscal information work orders payroll etc.) for the purpose of providing documentation in accordance with administrative and legal requirements.

• Monitor activities and/or projects (e.g. new development CAFM system policies/procedures) for the purpose of coordinating activities and ensuring compliance with established financial legal and/or administrative requirements.

• Performs record keeping (confidential and nonconfidential) and general and program specific clerical functions (e.g. scheduling copying faxing etc.) for the purpose of supporting assigned administrator with necessary materials.

• Prepares a variety of written materials (e.g. correspondence memos fiscal and statistical reports etc.) for the purpose of documenting activities providing written reference and/or conveying information.

• Processes documents and materials (e.g. bid packets contracts specifications purchase requisitions mail etc.) for the purpose of disseminating information in compliance with program district state and/or federal requirements.

• Responds to inquiries from a variety of internal and external parties (in person and by telephone) (e.g. staff auditors other Department Heads etc.) for the purpose of providing information facilitating communication among parties and/or providing direction.

  
  

Qualifications

• Bachelors Degree or equivalent in Mechanical Electrical or Industrial Engineering.
• Internationally or locally recognized membership organization of engineers desirable.

Experience

Minimum three (3) years of progressively responsible general facilities management coordinator experience in facilities management industry or building maintenance.

Please submit your application only if you MEET the requirements. Interested candidates may submit their CV passport and visa copy citing their notice period and salary expectations to confidential