Executive Assistant

Responsibilities & duties:

• Manage emails information and other communications; answer where possible highlight and prioritize those that need MD attention
  
• Plan and maintain MD s calendar and recurring tasks arrange appointments organize and set agendas and action points for all his meetings
  
• Act as followup Manager across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed
  
• Type up notes emails presentations and reports; circulate and file information effectively
  
• Book transport and accommodation as and when required
  
• Attend Senior Leadership Team meetings offsite quarterly days and other strategic meetings to take notes and action points
  
• Manage ISO H&S and FSC systems including annual audits and accreditations
  
• Working alongside our Sustainability Champions to identify and implement ways to reduce waste and increase efficiency throughout the business
  
• Maintain RPMs administrative systems database and server protocols.
  
• Collaborate effectively with all staff clients and suppliers
  
• Provide good relationship management with the client
  
• Deliver timely and outstanding client satisfaction
  

Requirements

Quali cations

• Previous EA experience at CEO/Director level for a Western organisation
  
• Exceptional organisational skills of self and others and ability to work without supervision
  
• Maintain 100% confidentiality demonstrate diplomacy and tactfulness
  
• Use polished communication skills both verbal and nonverbal to influence and persuade
  
• Focus on business priorities and all functions to ensure client and other stakeholder satisfaction
  
• Ability to remain calm under pressure and manage conflicting priorities
  
• Strong Microsoft Skills for common apps
  
• Ability to take and record accurate notes/minutes in complex meetings
  
• Accountable and committed to the task in hand
  
• Constantly consider where we can do better be enterprising
  
• With integrity honesty and openness
  
• Always act in the best interest of the client
  
• Approachable to clients and colleagues
  
• Excellent communication and interpersonal skills at all levels
  
• Open to new ways of doing things
  
• An ability to manage time and workload efficiently
  
• Willing to do whatever it takes to get the job done