Executive Assistant - CEO Office Saudi Branch - Standard Chartered Bank

JOB SUMMARY

Seeking a dedicated and detailoriented individual to join the CEOs office as Business Planning Manager / Executive Assistant. The role acts as a Superconnector in the CEO office to manage end to end administrative support including diary management and assist in various aspects to support the country CEO. The ideal candidate should have strong organizational skills and pay particular attention to detail

• The role is focused on supporting in driving functional performance / results through
  • facilitating the implementation of Bankwide initiatives
  • supporting discussions and decisionmaking at various forums / committees
  • delivering efficiency change and functional performance agendas
  • connecting with multiple markets and workstreams and reviewing optimal operating rhythm
• The role shall understand Corporate Plan inside out and be able to influence outcome with country and various Subject Matter Experts
• This is a strategic role with a focus on growing our clientfocused community with our business stakeholders.
• The role also provides extensive exposure to senior management

RESPONSIBILITIES

Strategy

• To support the CEO in the articulation and delivery of strategic initiatives in the country including enabling the timely execution and progress of key strategic programmes.
• Proactively track and measure the performance of the function in delivering the strategic agenda and identify gaps and actions required to deliver the agenda.
• Assisting with design and refresh of strategic plans by closely working with country and regional teams. Drive alignment of objectives and scorecard metrics to strategic goals.
• Support the implementation of the various transformation projects in the country and relevant business

Business

• Daytoday business management for the CEO including monitoring and tracking of functional performance budgets client related matters as well as establishing and maintaining appropriate processes/mechanisms for efficient tracking and monitoring.
• Prepare reports presentations papers and review materials to support discussions and decision making at various forums.
• Responsible to support CEO to execute Corporate Plan including support on the delivery of the scorecard objectives and outcomes aligned to strategic goals of Workplace Experience Safety Efficiency and Sustainability
• Take responsibility for the planning coordination and project management adhoc and confidential initiatives run by the country
• Assist the CEO in driving the business agenda and bring alignment across the business and functions by working with the department heads and Support business engagements with other teams / partners / peers in the Bank.

Processes

• Ensure and efficient filing and records management for the CEO office
• Ensure meeting deadlines and that all global policies are adhered to
• Review and manage the eprocurement requests on behalf of the CEO and challenge departments to ensure adherence to supply chain policies.
• On behalf of CEO review the T&E requests submitted for approval and ensure they are aligned with T&E guidelines.
• Maintain an accurate record of G&E and review G&E approval requests.
• Support the deployment of Group people policies products and processes to drive engagement thereby driving business performance.
• Support the CEO at relevant committees by reviewing papers and providing analysis of the content to ensure that key issues/ risks/ insights are highlighted.
• Support CEO ahead of material issues and act as the point of contact to help manage issues/ solve problems.

People & Talent

• Coordinate continuous feedback session with all business / function heads Assist and official P3 review sessions.
• Ensure that all direct / matrix reports of the CEO hold an up to date Job Descriptions.
• Ensure the provision of ongoing training and development of people
• Assist CEO to review team structure and succession plans.
• Support CEO in embedding any organisation structure changes from time to time.
• Lead through example and build the appropriate culture and values. Set appropriate tone and expectations from the team and work in collaboration with risk and control partners
• Assist CEO on the team structure/capacity plans regularly and feed opportunities into the country Target Operating Model refresh

Risk Management

• Oversee and support activities including Audits ensuring satisfactory closure of audit and operational risk points.

Governance

• Awareness and understanding of the regulatory framework in which the Group and Regions operates and the regulatory requirements and expectations relevant to the country
• Comply with the Group Code of Conduct
• Comply with Groups policies and procedures
• Support the CEO in reporting to the Cluster/Regional CEO office on progress.
• Assist the CEO to drive improvement of governance environment including close monitoring of regulatory projects.

Regulatory & Business Conduct

• Display exemplary conduct and live by the Groups Values and Code of Conduct.
• Take personal responsibility for embedding the highest standards of ethics including regulatory and business conduct across Standard Chartered Bank. This includes understanding and ensuring compliance with in letter and spirit all applicable laws regulations guidelines and the Group Code of Conduct.
• Effectively and collaboratively identify escalate mitigate and resolve risk conduct and compliance matters.
• Take personal responsibility for embedding the highest standards of ethics including regulatory and business conduct across Standard Chartered Bank. This includes understanding and ensuring compliance with in letter and spirit all applicable laws regulations guidelines and the Group Code of Conduct.
• Lead the CEOs Office to achieve the outcomes set out in the Banks Conduct Principles*
• Effectively and collaboratively identify escalate mitigate and resolve risk conduct and compliance matters.

Key stakeholders

• Chief Executive Officer
• Country Management Team

Other Responsibilities

• Embed Here for good and Groups brand and values in Saudi Arabia
• As defined by the CEO Saudi Arabia

Our Ideal Candidate

• Excellent communication skills oral written and presentation
• Excellent stakeholder engagement skills and ability to adapt to different styles according to target audience
• Results oriented with ability to juggle competing priorities to follow through and perform under pressure.
• A collaborator with ability to work with a wide range of stakeholders
• Strong interpersonal skills in networking influencing and decision taking.
• Trustworthy and discrete and able to exercise good judgement.
• Streamlining of administrative systems and processes.
• Proactive handling of problems and situations and timely routine enquiries correspondence and referral matters

Role Specific Technical Competencies

• Define Strategy
• Data Insight and Analysis
• Project Management

About Standard Chartered

Were an international bank nimble enough to act big enough for impact. For more than 160 years weve worked to make a positive difference for our clients communities and each other. We question the status quo love a challenge and enjoy finding new opportunities to grow and do better than before. If youre looking for a career with purpose and you want to work for a bank making a difference we want to hear from you. You can count on us to celebrate your unique talents. And we cant wait to see the talents you can bring us.
Our purpose to drive commerce and prosperity through our unique diversity together with our brand promise to be here for good are achieved by how we each live our valued behaviours. When you work with us youll see how we value difference and advocate inclusion. Together we:

• Do the right thing and are assertive challenge one another and live with integrity while putting the client at the heart of what we do
• Never settle continuously striving to improve and innovate keeping things simple and learning from doing well and not so well
• Be better together we can be ourselves be inclusive see more good in others and work collectively to build for the long term

In line with our Fair Pay Charter we offer a competitive salary and benefits to support your mental physical financial and social wellbeing.

• Core bank funding for retirement savings medical and life insurance with flexible and voluntary benefits available in some locations
• Timeoff including annual parental/maternity (20 weeks) sabbatical (12 weeks maximum) and volunteering leave (3 days) along with minimum global standards for annual and public holiday which is combined to 30 days minimum
• Flexible working options based around home and office locations with flexible working patterns
• Proactive wellbeing support through Unmind a marketleading digital wellbeing platform development courses for resilience and other human skills global Employee Assistance Programme sick leave mental health firstaiders and all sorts of selfhelp toolkits
• A continuous learning culture to support your growth with opportunities to reskill and upskill and access to physical virtual and digital learning
• Being part of an inclusive and values driven organisation one that embraces and celebrates our unique diversity across our teams business functions and geographies everyone feels respected and can realise their full potential.
• Recruitment assessments some of our roles use assessments to help us understand how suitable you are for the role youve applied to. If you are invited to take an assessment this is great news. It means your application has progressed to an important stage of our recruitment process.

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