Documentation Specialist

Preparing / reviewing the prepared inhouse Bank standard Facility Offer Letter/ Term Loan Agreement internal legal negotiated Facility Offer Letter/ Term Loan Agreement security / support documentation in accordance with the credit approvals.

Ensuring all security / support documents lodged for inhouse documentation have been properly executed and signatures are verified and authenticities of the signatories are supported by resolution / POA.

Ensuring rectification of existing discrepancies / deficiencies in security documentation for facilities released under legacy records. Ensuring approval from relevant authorities is held for deferral / waiver of incomplete documents.

Ensuring integrating accurate and timely internal reporting and regulatory reporting.

Preparing documentation deficiency (expired / deferred documents) reports and following up for its timely submission / renewal. Maintaining up to date collateral data in the Bank s system.

Performing periodical cleanup of old and obsolete security documents to keep updated / valid security documents in the security folder.

Verifying and confirming periodically at the renewal of credit lines all required security / support documents are physically held in safe custody.

Ensuring all security documents are kept safe in the vaults and a checklist maintained in the file.

Lodging security documents / collaterals in the Bank s system.

Reviewing / verifying approvals obtained for permanent release of collaterals security documentation and ensuring there are no liabilities or outstanding and facilities are cancelled.

Supporting in creation/release/amendments of securities/mortgages/charges/registrations with local government authorities and free zone authorities in various Emirates as per Bank s POA holders.

Reviewing and checking on daily basis all the lodged documents in Bank s system to ensure 100% accuracy.

Advising Credit Control Unit for release of credit lines in the Banks system.

Any other activity assigned by the line manager from time to time.

Preparing / reviewing the prepared in-house Bank standard Facility Offer Letter/ Term Loan Agreement, internal legal negotiated Facility Offer Letter/ Term Loan Agreement, security / support documentation in accordance with the credit approvals. Ensuring all security / support documents lodged for in-house documentation have been properly executed and signatures are verified, and authenticities of the signatories are supported by resolution / POA. Ensuring rectification of existing discrepancies / deficiencies in security documentation for facilities released under legacy records. Ensuring approval from relevant authorities is held for deferral / waiver of incomplete documents. Ensuring integrating accurate and timely internal reporting and regulatory reporting. Preparing documentation deficiency (expired / deferred documents) reports and following up for its timely submission / renewal. Maintaining up to date collateral data in the Bank s system. Performing periodical clean-up of old and obsolete security documents to keep updated / valid security documents in the security folder. Verifying and confirming periodically at the renewal of credit lines, all required security / support documents are physically held in safe custody. Ensuring all security documents are kept safe in the vaults and a checklist maintained in the file. Lodging security documents / collaterals in the Bank s system. Reviewing / verifying approvals obtained for permanent release of collaterals, security documentation and ensuring there are no liabilities or outstanding and facilities are cancelled. Supporting in creation/release/amendments of securities/mortgages/charges/registrations with local government authorities and free zone authorities in various Emirates as per Bank s POA holders. Reviewing and checking on daily basis all the lodged documents in Bank s system to ensure 100% accuracy. Advising Credit Control Unit for release of credit lines in the Bank's system. Any other activity assigned by the line manager from time to time.