Document Controller

Duties and Responsibilities include:

Basic understanding of construction projects and documentation systems

Establishing a uniform document / drawing numbering system while adhering to company norms and requirements

Following and understanding our Document Templates System

In charge of folder setup, folder management, formulating registers, document and drawing number allocation

Liaising with and distributing project-related information with the projects team and potentially external parties

Assist the Project Manager during the audit as needed

Prepare ad-hoc template reports on projects as required

Process and control all project document type on a day-to-day basis in an accurate and timely manner

Maintaining incoming and outgoing registers for quality documentation, such as documents, drawings and RFI s

Keeping and filing documents in soft copy and digital formats and ensure appropriate storage for such documents

Adhering to the company s document lifecycle procedures and processes as required by the Project Manager

Communicates changes to document control procedures or other relevant information to the project team in consultation with the Project Manager / Design Manager

Assist in implementing new and improved Document Management systems and processes

Train fellow colleagues on the project documentation system on how to use and access the documents at any time as requested

Maintain confidentiality of sensitive documentation

Requirements

Required Skills:

Excellent communication and interpersonal skills

Detail oriented as well as organized and a multitasker

Time management skills

Ability to follow and comply with company procedures

Work independently without much guidance as well as working in a team

Ability to engage and communicate effective (written and verbal) with stakeholders at all levels

Strong MS Office skillset (Outlook, Word, Excel, Power Point, Share Point / Krystal DMS or any other document control platform)

Document Control Management systems experience, especially in Bentley, ProjectWise, Aconex etc.

Required Qualifications:

Graduate or higher degree in Computer Science, Business Administration or similar field

Knowledge of document management software, document capture / image capture systems

Minimum 2 years experience in document or records management