Coordinator - Community/Education

Our client, an event management firm, is currently looking for a Coordinator for their Community and Education departmentto be based in Abu Dhabi, UAE. In this role you will be responsible to support the department in identifying, planning, developing, implementing, and evaluating Education and Community projects within the organization.

You will be responsible in identifying participants for projects and events, conducting research, contributing to project and event planning and delivery, managing, and coordinating communication with key external and internal stakeholders, arranging logistical, infrastructure and physical resource, processing payments, record keeping, report writing and providing general administrative support to the department.

Other job responsibilities include, but not limited to:

• Contribute to identifying participants for Education projects for schools, universities, special needs centers and individual students across the UAE such as competitions, seminars, lectures, symposiums, concerts, workshops, performances, and exhibitions.
• Take part in identifying participants for Community projects across the UAE such as grants, civil society partnerships, health & welfare, cultural heritage, rural communities, symposiums, concerts, workshops for special needs, orchestra, photography camps, cultural workshops, film screening etc.
• Communicate clearly and effectively with a wide variety of educational institutions and social groups across the UAE such as schools and universities, government entities, community groups and international organizations on behalf of the department.
• Participate in communicating and coordinating with external stakeholders (leading national and international community, educational and arts organizations, artists, writers, speakers, cultural entities, embassies, government entities, special needs centres and individuals) to participate in art & cultural programmes / events for UAE Education and Community sector.
• Support in activities related to logistical requirements for Education and Community projects including visas, insurance, airline tickets, private jets, hotel and accommodation arrangements, VIP lounge, transportation facilities and welcome kits for artists, guest, journalists, broadcasting media partners (local and international TV channels, radio channels and internet), national and international organizations, institutions, individuals, and members of the department.
• Help in communicating/coordinating with Media/Communication Department for all activities related to publishing and PR/Marketing activities including designing and proofing marketing material, selecting adv agencies, arranging press conferences etc.
• Support in mobilizing internal and external stakeholders including appointment of team members, temporary staff, volunteers, leading national and international organizations, institutions, individuals, and artists etc.
• Assist in activities related to arranging interviews, meetings, scheduling appointments, taking meeting minutes, incoming/outgoing correspondence, arranging/distributing invitations, thank you letters and gifts to artists, participants, partners, and stakeholders.
• Support in activities related to purchasing and payment for goods and services required by Education and Community Department including obtaining quotes from suppliers, preparing purchase requisitions and purchase orders, requesting invoices, tracking payments, monitoring expenditure against budgets, and keeping accurate records of expenditure relating to Community and Education Department.
• Perform other tasks related to the Education and Community Department as they arise and as delegated.

Requirements

To be considered for the role,you need to meet the following criteria:

• Bachelor’s degree in Arts, Community or Education or another relevant field
• Experience working in an arts or cultural / education focused organisation
• A minimum of 2 years of relevant experience in public / private sector within art and culture or education industry
• Proficient in English language; Arabic speakers are desirable