Administrative Assistance

The Prepertory Year department is having a vacancy of Administrative Assistant to support the team with coordinating communication and administrative tasks in the college. Some of the main responsibilities include:

Maintain any needed approvals for all requests directed by head of program.

Keep updated records of all program activities and update it on the system on daily basis.

Managing all program purchasing requests and coordinate with purchasing Department.

Receiving answered exam sheets of quizzes final exams or resit exams.

Cooperating in Control Room duties according to the workload & distributed duties.

Providing the model answer student s answer sheet in case of exam audit.

Performing any other jobrelated duties as directed by HOP/ HOD.

Maintaining security and integrity at all practices.

Receives & Direct all Emails and monitor the department correspondences.

Handling and coordination with the training sites.

Receive program students and take their requests.

Contact external entities for different collaboration opportunities with the program.

Communicate and coordinate with different departments and units at the college.

Skills:

Experience handling administrative duties efficiently and effectively

Effective oral and written communication skills

Commitment to working with and encouraging diversity

Effective interpersonal skills

Effective organization and administrative skills

Excellent trouble shooting and problemsolving abilities.

Languages & Computer Knowledge:

Proficiency in both English and Arabic.

Knowledge of ERP Systems & Microsoft Office.