HR Administration Officer

Job Summary

We are seeking a highly organised and proactive HR Administration Officer to join our team in Abu Dhabi UAE. This key role will support the delivery of a comprehensive range of human resources and administrative functions ensuring efficient HR operations in full compliance with UAE Labour Law and company policies.

The successful candidate will demonstrate strong attention to detail excellent interpersonal skills and practical knowledge of HR administration payroll coordination and employee facilities management including accommodation transportation and company vehicles.

Key Responsibilities HR Administration Payroll & Employee Support

• Perform day-to-day HR administration activities including onboarding and offboarding employees preparing employment contracts amendments and maintaining accurate employee records in line with UAE Labour Law and MOHRE requirements.

• Maintain and update employee files (digital and physical) HR databases and personnel records ensuring accuracy for audits payroll and government inspections.

• Support payroll administration by coordinating attendance leave records overtime allowances deductions and end-of-service benefits (EOSB).

• Administer employee benefits including leave management air ticket entitlements medical insurance gratuity calculations and other statutory or company-provided benefits.

• Handle HR documentation such as contracts warnings renewals and employee letters as required.

• Act as a first point of contact for employee HR queries related to contracts payroll leave benefits accommodation and transportation.

Accommodation Administration

• Coordinate and manage employee accommodation arrangements including room allocation records occupancy tracking and coordination with camp/accommodation providers.

• Monitor accommodation and transportation costs and prepare basic reports for management review.

Compliance Records & Reporting

• Ensure HR policies procedures and practices are implemented in compliance with UAE Labour Law MOHRE regulations and company internal policies.

• Support visa-related documentation and coordination (employment contracts renewals and employee records) in collaboration with PRO or Government Relations teams.

• Prepare HR reports related to headcount attendance leave payroll summaries and accommodation/transport usage as required by management.

Required Skills HR Administration Payroll & Confidentiality

• Strong organisational and administrative skills with proven experience handling confidential employee information.

• Practical knowledge of UAE HR practices.

• Good understanding of employee accommodation transportation and vehicle administration within a corporate or project-based environment.

• Proficient in Microsoft Office (Word Excel Outlook); experience with HRIS or payroll systems is an advantage.

• Ability to manage multiple priorities and work efficiently in a fast-paced environment.

Qualifications & Experience Human Resources & Administration

• Bachelors degree or diploma in Human Resources Business Administration or a related field.

• Minimum 24 years experience in an HR Administration or HR Assistant role within the UAE.

• Solid understanding of UAE Labour Law HR administration processes and payroll coordination.

• Experience in companies managing blue-collar and white-collar employees accommodation and transportation is highly preferred.