Administration Assistant
شارك هذه الوظيفة
موقع الوظيفة:
الراتب شهرياً:
تاريخ النشر:
15-10-2025
عدد الوظائف الشاغرة:
1 عدد الوظائف الشاغرة
ملخص الوظيفة
The responsibilities of the Administration Assistant include but are not limited to:
Document Control:
- Establish maintain and manage document control systems in compliance with company standards.
- Receive register distribute and archive project documentation (drawings technical documents contracts reports correspondence).
- Track document revisions approvals and submissions to ensure accuracy and version control.
- Prepare and maintain logs registers and reports on document status for the Division Director.
- Liaise with project teams consultants and clients to ensure timely submission and receipt of documents
Secretarial & Administrative Support:
- Manage the Division Directors calendar appointments and travel arrangements.
- Draft review and format letters memos reports and presentations.
- Screen calls emails and correspondence ensuring urgent matters are prioritized.
- Organize meetings prepare agendas and take minutes when required.
- Handle confidential information with professionalism and discretion.
Coordination & Communication:
- Act as the point of contact between the Division Director and internal/external stakeholders.
- Follow up on pending tasks correspondence and deliverables.
- Support the preparation of tender submissions project progress reports and executive presentations.
- Coordinate with HR Finance Procurement and Project Managers to streamline processes and provide updates to the Director.
Qualifications :
Diploma or Bachelors degree in Business Administration
Experience in similar business for at least 5 years
Additional Information :
Good communication and team working skills
Strong organizational and multitasking abilities
The ability to work to tight deadlines
Logical thinking and being able to analyze details.
Proficiency in MS Office (Word Excel PowerPoint Outlook)
Reporting skills.
Remote Work :
No
Employment Type :
Full-time
المهارات المطلوبة
- سلامة الطيران
- هندسة التصميم
- هندسة الحفر
- إدارة المرافق والمنشآت
- تطوير الحساب
- Apache Commons
عن الشركة
Egis is a leading global architecture, consulting, construction engineering and operating firm. We work side by side with clients to build a more balanced, sustainable and resilient world.
