Operations Officer- Technical istance division - Arab Monetary Fund

The Arab Monetary Fund is seeking to recruit a Operations Officer for its Technical Assistance division.

About the Arab Monetary Fund (AMF)

The Arab Monetary Fund is a regional Arab financial institution founded in 1976 and aims to strengthen its member countries economic financial and monetary stability (22 countries). It also aims at laying the monetary foundations for Arab economic integration and promoting economic development in Arab countries.

To achieve the previous objectives the AMF provides enter ilia shortterm and mediumterm credit facilities to member states to assist in supporting external sector stability and financing their overall balance of payments deficits. The AMF also contributes toward building capacity through training programs technical assistance and several technical working groups covering monetary fiscal financial and statistical issues among other topics.

About the Technical Assistance division

The Technical Assistance unit is one of four units within the Capacity Development and Innovation Department. It leads and coordinates all AMF TAs programs peertopeer learning and special thematic initiatives and manages and mobilizes the necessary resources to support capacity development activities. The unit provides demanddriven and tailormade technical assistance to help member countries formulate and implement appropriate economic policy build effective economic institutions and functional capacities and shape national thematic initiatives and strategies for wider economic stability and sustainable growth objectives with the ultimate goal of creating an enabling environment that facilitates change over extended time horizons.

Job purpose:

The Operations Officer will work under the supervision of the division chief. The selected candidate will support the administration of the work plans and the daytoday TA unit activities including budgeting operations reporting and dissemination. The job involves frequent interaction with other AMF departments and units government officials consultants and external organizations.

Accountability and key responsibilities

The Operations Officers duties and accountabilities include but are not limited to the following:

• Conducts daytoday activities in line with stipulated policies and procedures.
• Develops and maintains in close collaboration with the IT team the AMFs consultants database and ensures easy access to it by the technical assistance team.
• Leads the development and monitoring of the units annual work plan and budget including providing administrative and operational accounting services.
• Ensures that operational activities are executed within the allotted budget and timelines identifies issues collects data establishes facts and draws valid conclusions as required.
• Manages maintains and improves the unit s administrative record management system in line with AMF policies and procedures.
• Follows activities and deliverables and ensures the timely collection and analysis of the data required to track performance against the unit logical framework indicators and check that the appropriateness of the indicators is reviewed periodically.
• Works closely with the unit chief and an external consultant to develop a robust monitoring and evaluation (M&E) system.
• Coordinates inputs to periodic reports for senior management and board meetings and delivers presentations to internal performance review meetings as required.
• Builds and maintains strong relationships with both existing and new subcontractors and suppliers and liaises with the other AMFs internal departments and units (legal finance support service procurement etc.) for a smooth and quick turnaround of operations.
• Organizes and coordinates the units events internally and externally including regular unit team meetings to follow up on operational updates issues and ideas.
• Engages closely with AMFs IT team and provides updates on technical assistance and partnership activities for the AMF website.
• Engages closely with the internal communication team and assures the quality and consistency of all units products and services including documents publications and promotional material.
• Acts as the units focal point for risk management ensures that administrative issues and identified risks are handled and resolved accurately and quickly and the units policies procedures and risk register are up to date.
• Contributes to identifying improvements to the units policies and implements procedures and controls covering all areas of activity to fulfill all relevant procedural requirements while delivering highquality and costeffective results.
• Contributes to the identification of opportunities for continuous improvement of systems processes and practices considering leading practices improvement of business processes cost reduction and productivity improvement.
• Other duties and responsibilities as assigned by the unit chief from time to time.

Qualifications & experience required

• A masters degree from a reputable university with a distinguished academic record in business administration or related fields is required.
• A minimum of 7 years of relevant experience with some technical knowledge in public finance financial sector development and public digital infrastructure.
• Strong organizational skills associated with excellent judgment and creative problemsolving skills including negotiation and conflict resolution skills.
• Good analytical skills and technical competence in the area of the units objectives.
• Advanced skills in project cycle activities and good knowledge and understanding of the activities policies and procedures of multilateral and bilateral financial institutions. Prior work in similar organizations is an advantage.
• Advanced knowledge of business operations management software data analytics and programing applications.
• Excellent communication and writing skills in Arabic and English including the ability to prepare reports and analyses make presentations and routine correspondence. French as a third language is a solid advantage.
• Ability to create and maintain good working relationships with officials in member countries as well as with international financial institutions partners and facilitate contacts and meetings with them and other stakeholders.

The AMF offers competitive terms of service in accordance with the applicable employment policy which includes tax free salary housing allowance furniture allowance air ticket allowance education allowance and defined life and medical insurance.

Only shortlisted candidates will be contacted.