Administrative istant - Research Institute - NYU Abu Dhabi

• Coordinate internal meetings and special events for the Office and RI administration
• Assist with the travel booking for external guests and provide logistical support while at NYUAD
• Assist in planning and coordinating RI center Reviews
• Receive respond to and/or forward emails sent to the research email alias
• Assisting in planning and coordinating Request for Proposals (RFP)

• Assist in the coordination of small and largescale meetings maintaining calendars RI project reviews RFP site visits and presentations
• Provide logistical support with booking travel and accommodation extending invitations and scheduling meetings creating dockets arranging catering and AV support and taking minutes at meetings

• Manage purchasing needs of the Office and RI administration expenditure
• Process honorarium payments invoices employee and consultant reimbursements raise requisitions in ePRO and other financial transactions assemble financial data in order to analyze current budgets for yearend

• Maintain hard and electronic copies of confidential files and manage databases (e.g. MOUs personnel summer salary requests progress reports)
• Maintain records on RI activities highlights and achievements and coordinate monthly activity reports
• Coordinate data gathering efforts and assist in the preparation of reports and presentations
• Maintain space records for RI centers

• Bachelors Degree or equivalent

• 3 years experience in a comparable position with a proven record of working within and coordinating administration services
• Superior written and oral communications skills in English
• A capacity to work within complex organizational structure being customer facing and quality of service orientated
• A high standard of computing and internet skills.
• Be professional resourceful and use initiative in a team environment showing midlevel leadership capabilities having exceptional discretion confidence and communications skills

• 3 years experience in an academic organization
• Experience in project coordination and event planning
• Experience in office administrative duties
• Excellent communication skills
• Grant management experience
• Strong interpersonal organization and communication
• Strong project coordination skills
• Ability to work with Faculty and Staff at all levels
• An ability to prioritize and to handle multiple projects organized work habits and consistent accuracy
• Strong interpersonal organization and communication
• Strong project coordination skills
• Ability to work with senior level management Faculty and Staff at all levels

Other Information

About NYUAD