Document Controller [Engineering]

Role Purpose 

To manage control track and maintain all engineering and project documentation for ADNOC Offshore projects ensuring compliance with ADNOC document control procedures project specifications and quality requirements. The role supports engineering procurement construction and commissioning teams by ensuring accurate timely and controlled document flow throughout the project lifecycle. 

Document Control Leadership (Owners Engineer Function)  

Act as the primary authority for document management across the EPC package ensuring:  

• Full compliance with ADNOC Document Control Procedure COPs and numbering standards  

• Strict governance of transmittals revisions metadata and approval workflows  

• Timely and accurate management of all engineering and vendor documentation  

• Provide leadership and support to EPC PMC OEMs and OE team members. 

Establish & Manage Document Control System  

Lead setup and administration of the project DMS:  

• Create folder structures aligned with ADNOC Work Breakdown & Document Code  

• Configure workflows access permissions and revision control rules  

• Maintain Master Document Register (MDR) for OE & EPC documents  

• Maintain Vendor Document Register (VDR) for compressor/dryer/receiver OEMs  

• Ensure metadata accuracy (Doc No. Title Rev Discipline Status Originator etc.)  

• Ensure all departments follow the established DMS structure.  

ADNOC Numbering System (Full Compliance Oversight)  

• Enforce ADNOC numbering formats for all documents and drawings  

• Validate each EPC submission before acceptance  

• Maintain mapping sheets between EPC/OEM numbering and ADNOC codes  

• Ensure consistent tag numbering linkage (P&ID tags vs instrument index vs loop folders etc.)  

• Act as the gatekeeper for numbering compliance.  

Management of All Incoming & Outgoing Transmittals  

• Review validate and log all incoming EPC/OEM transmittals  

• Issue outgoing transmittals to ADNOC/PMC as per workflow  

• Verify completeness: cover sheets indexes revision notes distribution matrix  

• Track comments approvals and pending submissions  

• Ensure every transmittal meets ADNOC submission rules.  

Document & Drawing Review Workflow Coordination  

• Coordinate internal review cycles between OE disciplines  

• Manage workflows for comments consolidation and approvals  

• Track overdue actions and overdue comments  

• Maintain accountability on EPC for submission deadlines  

• Ensure correct representation of status codes (A B C 0 1 2 S etc.)  

• Provide daily/weekly review dashboards to OE Engineering Manager.  

Vendor Documentation Control (Packages Compressors / Dryers / Receivers)  

Manage documentation from all OEMs:  

• Compressor OEM (e.g. Atlas Copco IR)  

• Dryer OEM  

• Receiver fabricators  

• Instrumentation panels MCC vendors etc.  

Responsibilities:  

• Create VDR logs & submission schedules  

• Track FAT reports ITPs data sheets wiring diagrams GA drawings  

• Ensure vendor documents are integrated with EPC deliverables  

• Maintain cross-references between vendor tags & EPC drawings 

Interface Management (EPC / OEM / ADNOC / PMC)  

Act as the document control focal point for:  

• EPC Document Control Team  

• ADNOC Document Controllers  

• PMC/TPA representatives  

• OEM Document Controllers  

• Internal OE Engineering Disciplines  

• Ensure all communication is logged traceable and auditable.  

Revision Control & Change Management  

• Maintain accurate revision history for all documents and drawings  

• Ensure correct application of revision codes (Rev 0/1/2 A/B/C AFC)  

• Implement change control procedures and track resubmissions  

• Maintain superseded and voided document logs  

• Support engineering change notices (ECNs) and field change notices (FCNs).  

Ensure Deliverable Compliance with Contract Requirements  

• Track EPC progress against MDR/VDR deliverable dates  

• Report missing delayed or non-compliant documents  

• Maintain discipline-wise summary of deliverable status  

• Highlight critical path documentation delays impacting engineering procurement or construction  

• Provide weekly DCC summary reports to the OE Engineering Manager

Quality Control Archiving & Handover  

• Perform QA review of document formatting signatures approvals and metadata  

• Ensure proper archiving of superseded files  

• Manage project close-out documentation  

• Validate accuracy and completeness of As-Built Documentation packages:  

• As-built drawings  

• Red-line markups  

• Final data books  

• Test records  

• OEM final documents  

• Ensure compliance with ADNOC handover and RFSU documentation requirements.  

Reporting & Dashboards  

Prepare structured reporting:  

• Weekly Transmittal Summary  

• Weekly MDR/VDR Status Report  

• Overdue Action Report  

• Engineering Deliverable Status Tracking  

• Vendor Document Status Reports  

• Document Turnaround Time Reports  

• Provide clear visibility for management and ADNOC stakeholders 

Qualifications :

Qualifications 

• Diploma or Bachelors Degree (Engineering is desired) 
• ADNOC Offshore project experience preferred
• Certification in Document Control / Records Management preferred 

Experience 

• Minimum 510 years experience as Engineering Document Controller in Oil & Gas projects 
• Offshore project experience with ADNOC preferred 
• Proven experience in EPC projects including engineering construction and commissioning phases 
• Strong exposure to ADNOC documentation workflows and approval cycles 

Additional Information :

Technical Skills 

• Strong understanding of engineering document lifecycle and revision control 
• Knowledge of ADNOC Offshore document requirements and project procedures 
• Ability to manage large volumes of technical documents accurately 
• Strong coordination skills with multi-discipline engineering teams 
• High attention to detail and document accuracy 

Software & System Knowledge (Project-Specific) 

Document Management Systems 

ADNOC DMS / EDMS platforms 
Aconex / SharePoint / ProjectWise (as applicable) 

Engineering & Office Tools 

MS Office (Excel Word PowerPoint) 
PDF markup and document comparison tools 
Basic understanding of engineering drawings (P&IDs layouts isometrics GA drawings) 

Personal Attributes 

• Highly organized and detail-oriented 
• Proactive and deadline-driven 
• Clear communicator with engineering and site teams 
• Able to work under pressure and manage multiple priorities 
• Strong sense of confidentiality and accountability 

Key Deliverables 

• Master Document Register (MDR) 
• Transmittal logs and correspondence records 
• Updated drawing and document status reports 
• Controlled As-Built documentation 
• Final project handover documentation to ADNOC Offshore 

Remote Work :

No

Employment Type :

Full-time