Executive Assistant to Chairman

Key Responsibilities:

1. Scheduling and Prioritizing Meetings:

Efficiently manage the Chairman's calendar by scheduling and prioritizing meetings with clients, stakeholders, and internal team members.

Coordinate and confirm appointments, ensuring timely reminders and necessary documentation.

2. Correspondence and Client Interaction:

Draft and edit correspondence, emails, and other written materials on behalf of the Chairman.

Act as the primary point of contact for clients, addressing inquiries and handling communication with professionalism and discretion.

Prioritize and delegate tasks to the sales team, ensuring the Chairman's directives are executed efficiently.

3. Event Management:

Organize and coordinate regular company conferences, seminars, and events for clients and stakeholders.

Develop event programs, including agenda creation and speaker curation, to ensure engaging and informative gatherings.

Manage logistics, including venue selection, catering, audio-visual equipment, and attendee registration.

4. Travel Coordination:

Coordinate all travel arrangements for the Chairman( with tour agent support) , including booking flight tickets, accommodations, car transfers, and travel visas.

Ensure travel itineraries are well-documented and communicated to the Chairman in advance.

Monitor travel plans for changes and adjustments as needed.

5. Personal Support:

Assist in managing the Chairman's personal affairs, including scheduling medical appointments and prescription refills.

Maintain confidentiality and discretion when handling personal matters.

6. Internal Sales Materials Management:

Manage the internal sales materials, ensuring they are organized, up to date, and easily accessible.

Categorize and maintain sales materials according to established guidelines, making them readily available for the sales team.

Qualifications:

Proven experience as an executive assistant or in a similar role.

Exceptional organizational and time management skills.

Strong written and verbal communication skills.

Proficiency in Microsoft Office Suite and calendar management tools.

Ability to handle sensitive information with utmost confidentiality.

Event planning and coordination experience is a plus.

Detail-oriented and capable of multitasking in a fast-paced environment.

Excellent interpersonal skills and a professional demeanor.