Cluster Culinary Concierge Admin Coordinator

MANAGE DAILY CULINARY ADMINISTRATIVE MATTERS • Provide secretarial support such as drafting correspondences including those of a confidential nature, minute-taking for departmental meetings and managing the calendar for the Executive Chef/ Executive Sous Chef • Manage & organize daily Banquet Event Orders (BEOs) and distribute to all relevant section person in charge. • Manage the Department Dry Food Store room and commissary receiving goods during the absent of person-in-charge • Handle and maintain all administration relating to new and existing culinary colleagues’ movement in the department, including the department's internal & external casual labor requirement • Plan and administer the department duty roster and maintain the department medical leave records for submission to Human Resources Department • Report and collate the accident reports and Workplace Safety checklist according to the Health & Safety policy • Monitor monthly invoices and do proper cost accrual process when necessary • Assist the culinary colleagues in expense claims and reimbursement • Report and collate the accident reports and Workplace Safety checklist according to the Health & Safety policy ENGAGEMENT WITH INTERNAL AND EXTERNAL GUEST • Ensure all kitchen operations run smoothly with minimal disruptions • Support Culinary team with updated information, via group chat • Effective communication between colleagues to ensure a secure and friendly working environment • Establishing and maintaining effective inter-departmental working relationships • Actively share ideas, opinions and suggestions • Efficiency in preparations and execution • Drive constant work flow improvement & system improvement TEAM PLAYER OF THE HOTEL • Ensure cleanliness and appearance of all Offices, Kitchens and related areas • Interface the needs/requirements of other departments with the Kitchen: Chefs Office, Engineering, F&B service, Security, Finance, T&C, Stewarding and Hygiene • Interact with the all Colleagues on a daily basis to ensure high motivation and productive working environment • Provide a level of Safety & Security for all team members whilst working • Develop own knowledge and skills to a senior Administrative Assistant