Administration Officer

أبوظبي - الإمارات

الراتب شهرياً: لم يكشف

تاريخ النشر: نُشرت قبل 8 ساعة

عدد الوظائف الشاغرة: 1 عدد الوظائف الشاغرة

سجل للتقديم

القسم:

الدعم الإداري

ملخص الوظيفة

Building on our past. Ready for the future

Worley is a global professional services company of energy chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. Were bridging two worlds moving towards more sustainable energy sources while helping to provide the energy chemicals and resources needed now.

Job Purpose & Scope:

Ensuring HSSEQ goals objectives and targets are met through personal leadership and involvement.
Safe delivery and handover of the Project to the Owner sustainably safely on time within budget ensuring that a quality product is produced that represents best value for the Owner and their Stakeholders.
To provide Cost and Estimating management leadership and support for all Project activities.
Oversee Budget Cost Estimating Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
Support the Project Controls Manager and provide functional support to the Project PMC and Owners teams.

Principal Accountabilities:

Support office administration and facilities management
Provide Personnel Administration & Mobilization Support
Arrange air tickets hotel bookings site accommodation and transportation.
Coordinate staff movements between HQ site and home country.
Manage vehicle allocation driver coordination and transport schedules.
Support emergency travel and mobilization requirements.
Control logistics costs in line with approved budgets
Maintain administrative records correspondence logs and filing systems.
Support document controllers with transmittals courier handling and archiving.
Manage incoming/outgoing letters packages and official communications.
Ensure proper confidentiality and controlled access to sensitive documents.
Maintain attendance timesheets and leave records for PMC personnel.
Coordinate with project controls / HR for timesheet validation and payroll inputs.
Track annual leave balances and support leave utilization planning.
Issue reminders on contract end dates and leave encashment policies.
Manage admin-related vendors (transport catering cleaning accommodation).
Support procurement with quotations LPO follow-ups and service contracts.
Monitor vendor performance and service-level compliance.
Process invoices related to admin services for finance verification.
Support cost tracking for admin and logistics budgets.
Verify invoices receipts and supporting documents before finance submission.
Maintain petty cash records (if applicable).
Act as focal point for administrative coordination with Client and contractors.
Support Client audits meetings and visits (logistics and arrangements).
Ensure alignment with Client administrative procedures and site rules.
Ensure compliance with Company Client and regulatory requirements.
Support internal and external audits (HR HSE ISO Client audits).
Maintain updated administrative procedures and trackers.
Provide regular admin status reports to PMC management.

Qualifications and Experience:

A Bachelors degree in any discipline or equivalent from an accredited university.
Experience must be in Oil & Gas or Petrochemical projects.

Moving forward together

Were committed to building a diverse inclusive and respectful workplace where everyone feels they belong can bring themselves and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age race creed color religion sex national origin ancestry disability status veteran status sexual orientation gender identity or expression genetic information marital status citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So our focus is on a values-inspired culture that unlocks brilliance through belonging connection and innovation.

And were not just talking about it; were doing it. Were reskilling our people leveraging transferable skills and supporting the transition of our workforce to become experts in todays low carbon energy infrastructure and technology.

Whatever your ambition theres a path for you here. And theres no barrier to your potential career success. Join us to broaden your horizons explore diverse opportunities and be part of delivering sustainable change.

Required Experience:

Unclear Seniority

Building on our past. Ready for the futureWorley is a global professional services company of energy chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. Were bridging two worlds moving towards more sustainable energy sources ...