Personal Assistant to the Principal UAE National

International Schools Partnership

موقع الوظيفة:

أبوظبي - الإمارات

الراتب شهرياً: لم يكشف

تاريخ النشر: أمس

عدد الوظائف الشاغرة: 1 عدد الوظائف الشاغرة

سجل للتقديم

القسم:

الإدارة

ملخص الوظيفة

Description

Position at Aspen Heights Educational Facilities Management Sole Proprietorship LLC

Personal Assistant to the Principal Role Profile

Purpose of Role

The role of Personal Assistant to the Principal is a pivotal position at the heart of

our schools leadership. You will provide high-quality confidential and proactive administrative and personal support to the Principal ensuring the smooth and efficient management of their daily schedule communications and strategic priorities. The PA acts as the first point of contact for all matters relating to the Principals office representing the school with professionalism and discretion at all times.

About the School:

Aspen Heights British School (AHBS) is a truly inclusive school based on the outskirts of Abu Dhabi. We are proud of our inclusive ethos and our commitment to ensuring all children are provided with personalised learning experiences and the proper support to ensure they can make progress in learning in all areas.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Key Responsibilities

Executive Support

Manage the Principals diary appointments and meetings ensuring effective time management and prioritisation.
Prepare agendas take minutes and follow up on action points for leadership and governance meetings.
Handle all correspondence (email telephone and written) drafting responses and managing communications on behalf of the Principal.
Support the Principal in preparation for meetings visits and presentations including compiling reports data and briefings.
Maintain confidentiality and handle sensitive information with discretion.

Administration & Coordination

Coordinate school events inspections visits and key functions (e.g. governor meetings ADEK Inspections awards ceremonies).
Maintain accurate records databases and filing systems (digital and paper).
Liaise with internal and external stakeholders including staff governors parents and local authorities.
Support recruitment HR administration and compliance tasks as required by the Principal.

Communication & Public Relations

Serve as a professional first point of contact for the Principals office.
Draft letters reports and other communications.
Coordinate communication between the Principal senior leadership team and other school departments.
Be available during evenings weekends and holidays should urgent messages require issuing.

Operational Support

Manage the Principals travel arrangements and expenses.
Support project planning and school improvement initiatives as delegated by the Principal.
Oversee administrative processes to ensure efficiency and alignment with school policies.
Arrange and provide refreshments when required (e.g. for guests visitors).

Health and Safety

Emphasizes the importance of safety in all areas of the curriculum communicating to the pupils the importance of a responsible attitude towards personal safety the safety of others and respect for Aspen Heights British Schools property and equipment
Safeguard Aspen students
Take all necessary and reasonable precautions to protect students equipment materials and facilities
Assist in implementing all policies and rules governing student life and conduct
Ensure that all the necessary health and safety rules and procedures are being followed
Maintain an awareness of all the health and safety measures to be taken when in school

Personal and Professional Conduct

All staff are expected to demonstrate consistently high standards of personal and professional conduct. Staff must maintain high standards of ethics and behaviour within and outside school by:

Treating students with dignity building relationships rooted in mutual respect and at all times observing proper boundaries appropriate to a teachers professional position
Having regard for the need to safeguard students well-being
Showing tolerance of and respect for the rights of others
Not undermining fundamental British values including democracy the rule of law individual liberty and mutual respect and tolerance of those with different faiths and beliefs
Ensuring that personal beliefs are not expressed in ways which exploit students vulnerability or might lead them to break the law
Staff must have proper and professional regard for the ethos policies and practices of the school in which they teach and maintain high standards in their own attendance and punctuality
Staff must have an understanding of and always act within the cultural expectations of UAE and the policies and expectations of the school which set out their professional duties and responsibilities.

Whilst every effort has been made to explain the main duties and responsibilities of the post each individual task undertaken may not be identified.

Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.

Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.

Qualities and Expectations

Essential

Fluent in English written and spoken.
Proven experience as a Personal Assistant Executive Assistant or Senior Administrator.
Excellent organisational time management and communication skills.
High level of IT proficiency (Microsoft Office Google Workspace MIS systems).
Ability to work independently prioritise effectively and meet deadlines.
Strong interpersonal skills and a professional approachable manner.
Commitment to safeguarding and promoting the welfare of children.

Desirable

Fluent in English and Arabic written and spoken.
Experience in an educational environment.
Knowledge of school administrative systems and policies.
Event management or project coordination experience.

Working Hours & Leave

Monday to Thursday: 7:15am 3:45 pm
Friday: 7:15 am 12:15 pm
Availability required outside regular hours for key school events inspections or

emergencies as agreed with the Principal.

Follows academic staff leave excluding the summer where a return is expected two

weeks prior to the start of the academic year to support leadership preparation and

new staff induction.

Line Management

Reports directly to the Principal.
Works closely with the Heads of School SLT Reception and cross-functional leads

(Marketing Admissions Facilities IT HR).

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures including an online due diligence search references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years employment history.

ISP Commitment to Diversity Equity Inclusion and Belonging

ISP is committed to strengthening our inclusive culture by identifying hiring developing and retaining high-performing teammates regardless of gender age disability status neurodivergence socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.

Required Experience:

DescriptionPosition at Aspen Heights Educational Facilities Management Sole Proprietorship LLCPersonal Assistant to the Principal Role ProfilePurpose of RoleThe role of Personal Assistant to the Principal is a pivotal position at the heart ofour schools leadership. You will provide high-quality conf...