Secretary

What Youll Drive

• Provide comprehensive secretarial and administrative support to the Project Management and Technical Office.
• Receive register log and properly distribute all incoming and outgoing documents.
• Prepare and maintain daily reports technical submittals and drawing records in the CSD system.
• Type and format letters faxes emails and memos; receive and manage mail/email correspondence.
• Maintain and regularly update correspondence log registers and records in the CSD system.
• Attend and manage telephone calls and act as the front office point of contact.
• Prepare minutes of meetings payment certificates and monthly progress reports for consultants.
• Establish organize and maintain an effective filing and document control system.
• Coordinate with subcontractors and consultants regarding documentation and administrative matters.
• Liaise with Head Office (HO) on administrative and coordination tasks.
• Prepare weekly and monthly manpower and plant/equipment reports.
• Manage stationery inventory and office supplies.

Qualifications :

Youre a Great Fit If You Have

• Diploma or Bachelors degree in Secretarial Studies Business Administration or a related field.

• Minimum 5 years of experience as a Secretary or Administrative Assistant preferably in a construction engineering or project management environment.

• Proficient in MS Office (Word Excel Outlook PowerPoint).
• Experience using document control systems (CSD or similar systems).
• Strong typing and formatting skills for reports letters minutes of meetings and technical documents.

• Strong document control and filing system management skills.
• Ability to prepare daily weekly and monthly reports (manpower plant progress reports).

• Excellent verbal and written communication skills.
• Ability to coordinate effectively with subcontractors consultants and Head Office.
• Professional telephone etiquette and front-office handling skills.

• Well-organized detail-oriented and able to manage multiple tasks.
• Strong time management and prioritization skills.
• Ability to work independently and as part of a team.

Why Youll Enjoy Working with Us

• Exciting Projects
• Career Growth
• Diverse Team
• Competitive Benefits
• Positive Workplace Culture

Additional Information :

Six Construct is guided by our core values of respect excellence co-creation passion and unity. Our values are at the heart of everything we do creating a diverse and inclusive workplace where everyone feels valued secure and motivated to reach their full potential.

Remote Work :

No

Employment Type :

Full-time