Purchasing Specialist Purchasing Assistant Procurement Officer - Blackphone General Trading

URGENT

Job Title: Purchasing Specialist / Purchasing Assistant / Procurement Officer

Job Overview:
The Purchasing Assistant will support the procurement team by managing daytoday purchasing tasks including processing purchase orders tracking deliveries and maintaining supplier relationships. The role requires excellent communication and organizational skills to ensure smooth and timely purchasing operations.

Key Responsibilities:

• Purchase Orders: Prepare and process purchase orders based on stock needs and sales forecasts.
• Supplier Communication: Contact suppliers for order followups delivery status and resolving any orderrelated issues.
• Inventory Coordination: Work closely with the inventory team to ensure that stock levels are adequate and reorder points are maintained.
• Price Comparison: Assist in gathering and comparing quotes from multiple suppliers to ensure costeffectiveness.
• Documentation: Maintain and update purchasing records including order details invoices and supplier contracts.
• Deliveries: Track orders to ensure timely delivery and resolve any discrepancies between ordered and received items.
• Basic Negotiations: Assist with negotiating prices and delivery terms for small or routine orders.
• Quality Control: Report any quality issues with received items to the appropriate department for resolution.

Qualifications:

• High school diploma or equivalent (Bachelors degree in Business or a related field is a plus but not required).
• Previous experience in a purchasing or administrative role (preferably in retail or a related industry).
• Good communication and negotiation skills.
• Proficiency in Microsoft Office (especially Excel) and basic procurement software.
• Ability to work well under pressure and handle multiple tasks efficiently.

Preferred Skills:

• Basic understanding of inventory management and retail purchasing processes.
• Attention to detail and strong organizational skills.
• Willingness to learn and adapt to purchasing trends and systems.

Salary:
To be discussed during the interview

Working Hours:
Fulltime

Job Type: Fulltime