Embedded in the Logistics team, the Site Logistics Coordinator will be responsible for planning and delivery of the overall Venue Logistics operations at a dedicated venue for the upcoming Qatar 2022 FIFA World Cup.
Specifically, this role is responsible for the planning, implementation, and supervision of all Logistics operations within the venue. This role will also be responsible for coordination with Qatar 2022 Functions and suppliers to develop an integrated supply chain to ensure effective back of house operations.
Core responsibilities include:
Critical Problem Solving
Supervising Staff
Coordinating Work Assignments
Setting Project Goals
Evaluating Employee Performance
Determining Training Requirements
Key Responsibilities
Venue Planning / Preparation
Plan for, manage and oversee all Logistics operations within your assigned venue
Liaise with internal Q22 functions and external stakeholders, to deliver a safe, sustainable, cost effective and operationally viable venue logistics solution
Build strong relationships with internal Q22 functions and external stakeholders in order to capture and assess requirements, develop efficient plans and processes for the receipt, storage, distribution, re-supply and dissolution of their goods
Develop and manage delivery schedules for bump-in, re-supply, and bump-out of your venue whilst identifying cost effective measures of utilizing staff and equipment
In collaboration with Venue Management, Overlay Technical services, help design logistics compounds and venue storage facilities to enable a safe, efficient flow of goods within the venues
Manage asset tracking (including Furniture, Fixtures and Equipment (FF&E)), distribution in venue, setup/breakdown of spaces and return materials post tournament
Support with the recruitment of Deputy Site logistics coordinators role and the design of on venue logistics training
Provide leadership, training and management to your venue logistics team including overseeing health and well-being, effective motivation, coordinating work assignments, and evaluating performance
Maintain strong communication across teams providing content to all stakeholders on the venue logistics operating plans, departmental policies/procedures, delivery guides and access requirements
Maintain plans to fulfil Qatar 2022 FIFA FWC sustainability commitment of minimizing waste and maximizing revenue through the effective post-event dissolution of assets
Venue Execution/Operations
Help with coordination and implementation of the Logistics operational plans, policies and procedures across bump-in/out, re-supply and dissolution phases
Liaise with internal and external stakeholders to maintain the agreed Logistics service levels at your venue
Manage the receipt, storage, distribution, resupply, and recovery of Q22/SC assets and equipment at the venues during bump-in/out and tournament time
Assist and liaise with the Logistics work stream Senior Managers (i.e., Customs & Freight Forwarding, Material Management, Warehousing, Distribution, LCC) with their requirements to support an efficient and economical end-to-end Logistics operation.
Provide leadership, training and monitoring of deployed staff, ensuring the highest possible workplace health and safety protocols
Maintain daily/weekly logistics situational reporting
All other duties as requested
Requirements
2-4 years experience in international sporting events specifically in Venue Logistics
Experience in Asian Games, Commonwealth Games, FIFA FWC, European Games, Olympic Games or Pan Am Games will receive strong consideration
Experience or knowledge of events within this region is an added benefit
Strong IT skills including MS Office (Word, Excel, PowerPoint, Outlook)
Fluency in English required, Arabic and additional languages are an added benefit
A team player with a strong customer service focus, comfortable in both upward/downward communication and a desire to go the extra mile
Ability to present and clearly communicate to audiences in a multitude of public/private settings, as required
Proven track record in managing complex projects, multi-tasking, and prioritization of tasks and deliverables
Willing to work to complex, tight, immovable timelines while maintaining a positive attitude; exhibiting patience, persistence and experience working in a multi-cultural, multi-national environment
Excellent analytical skills; ability to make decisions both independently and within a team environment
Extremely high attention to detail
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