VNSupply Chain Officer P3 Doha Qatar - International Organization for Migration

Position Title: Supply Chain Officer

Duty Station: Doha Qatar

Classification: Professional Staff Grade P3

Type of Appointment: Fixed term one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 07 April 2024

Established in 1951 IOM is a Related Organization of the United Nations and as the leading UN agency in the field of migration works closely with governmental intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at confidential

Applications are welcome from first and secondtier candidates particularly qualified female candidates as well as applications from the nonrepresented member countries of IOM. For all IOM vacancies applications from qualified and eligible firsttier candidates are considered before those of qualified and eligible secondtier candidates in the selection process.

For the purpose of this vacancy the following are considered firsttier candidates:

• Internal candidates
• Candidates from the following nonrepresented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; GuineaBissau; Holy See; Iceland; Kiribati; Lao Peoples Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan

Secondtier candidates include:

• All external candidates except candidates from nonrepresented member states.

Context:

Under the overall supervision of the Head of Office Camp as Sayliyah (CAS) and the direct supervision of the Head of Resources Management and in close collaboration with the Regional Office for Middle East and North Africa (MENA) in Cairo and in coordination with the Manila Supply Chain Unit (MSCU) in Manila Administrative Centre (MAC) the Procurement and Supply Division at Headquarters (HQ) the Supply Chain Officer will be responsible and accountable for overseeing the supply chain activities guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.

Core Functions / Responsibilities:

• Conduct strategic planning for supply chain related activities of the CAS Sub Office in close collaboration with internal and external stakeholders in the country as well as relevant units at HQ.
• Conduct logistics capacity assessment and market research to keep abreast decision makers about local market trends and developments; analyze statistical data and market reports on the commodity situation production patterns and availability of good and services.
• Supervise and manage and provide firstline support and guidance for all supply chain management related tasks and activities including planning budgeting scheduling and provision of goods and services needed by the CAS Sub Office. Prepare regular progress reports statistical information and briefing notes as required.
• Lead and supervise the supply chain activities in the CAS including planning procurement warehouse management transport and distribution fleet assets and facilities management logistics information management and reporting and provide guidance and training to the relevant staff with respect to the related policies rules and regulations.
• Identify supply chain bottlenecks (value stream mapping) and optimize the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner.
• Review procurement requests identify service providers and evaluate information regarding vendors performance in terms of quality prices and timely delivery of goods/services. Maintain a pool of qualified vendors.
• Solicit bids quotations and tender documents oversee bidding process and provide guidance for executing the procurement transactions analyze the offers assuring conformity to specified requirements; conduct appraisals and select suppliers and confirm terms of payment; supervise the preparation and processing of the purchase orders and ensure receiving authorization in line with the Country Offices (CO) delegation of authority (DOA) matrix.
• Liaise with the programme management and provide first line technical support in preparing and issuance of Call for Proposals and bidding documents for the tendering processes of the programmes/projects. Ensure bidding processes are conducted fairly transparently and in accordance with the existing procurement rules and regulations.
• In coordination with relevant parties ensure timely submission of asset procurement and other reports within the CAS Regional Office and relevant HQ departments as appropriate.
• Establish and manage a robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the Organizations assets and prevent fraud while ensuring that country specific administrative procedures are in place and followed in accordance with the Organizations rules and regulations.
• Monitor the maintenance and repair of office facilities including preventive maintenance. Establish maintenance agreements with competent service providers when it is feasible and determined to be cost effective.
• Supervise train and guide the SCM staff of CAS while monitoring evaluating and promoting their professional and career development.
• Represent the CO in the UN interagency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.
• Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Masters degree in business administration Management Logistics Procurement or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in managing diverse procurement and logistics operations; and
• Demonstrated experience in training and managing large teams of coworkers managing vendors and suppliers.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules as well as IOMs system and processes as they apply to procurement and logistics; and
• Excellent level of computer literacy and good knowledge of SAP is an advantage.

Languages

IOMs official languages are English French and Spanish. All staff members are required to be fluent in one of the three languages.

For this position fluency in English is required (oral and written). Working knowledge of Arabic and/or another official UN language (Chinese French Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (confidential

Required Competencies:

Values all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed competent and committed manner and exercises careful judgment in meeting daytoday challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others makes people feel safe respected and fairly treated.