Procurement Lead

Responsibilities

• Oversee the Qatar procurement team
• Oversee Expeditor / Admin Team
• Assist with warehouse as and when required
• Oversee the Department Training
• Conduct Training for department and Business Unit
• Give advice and assisting team member on strategy on commercial and guide them along
• Monitor and review project procurement activity
• In charge of negotiation strategy for order above 50K SGD
• Assist the team on improvement work in procurement
• Assist on surplus material for all project after finish
• Assist in open PR, PO, Invoice with issues etc
• Sign PO
• Assist on the procurement audit if required

Detailed Task (For purchasing items)

• To source potential suppliers in line with specification / Sending RFQ’s
• To evaluate and update new/existing vendors into Approved Vendor List
• To coordinate with Project Team and Suppliers for any technical clarification
• To perform negotiations with short listed supplier(s) to the lowest best price with timely delivery.
• To ensure the appropriate terms and conditions are specified on the purchase order
• To prepare Bidtabs for Approval
• To prepare Purchaser’s Terms & Conditions for purchases more than SGD 50K
• To coordinate with Project Team for any urgent purchase
• To arrange Training (Introduction & Product Presentation from Vendors)
• To process order and ensure timely delivery from the vendor
• To coordinate with Material/Logistic Controllers for GR/GI issues, if required
• To assist Finance for invoices with issues
• To assist in expediting for deliveries if required
• To send Approved Purchase Order to Vendor
• To co-ordinate with Vendor for any return or replacement of defective materials
• Issue PO if necessary
• To update and report to Supervisor on the above
• To ensure Project give the “Material Plan for Project”

Detail Task (Overseeing Procurement team)

• To do appraisal for team member and review their work and performance regularly
• To provide mentoring to the team
• To provide guidance to the team on commercial or process flow matters
• To work with the team to increase productivity in the process work flow
• To interview and provide training to the new team member