Operational Specialist

Event Planning and Logistics:

• Collaborate with the event marketing and production teams to understand event objectives, requirements, and desired outcomes.
• Develop comprehensive event operational plans, including timelines, staffing, vendor coordination, equipment setup, and facility management.
• Source and manage vendors, negotiate contracts, and ensure timely delivery of services and materials.

On-Site Management:

• Oversee all aspects of event execution on-site, ensuring that event spaces are set up according to plan and that all technical and logistical elements are functioning smoothly.
• Manage event staff and volunteers, providing clear instructions, training, and support throughout the event.
• Address any operational issues or emergencies that may arise during events in a calm and effective manner.

Stakeholder Communication:

• Serve as the main point of contact for event vendors, partners, and internal teams, fostering strong communication and collaboration.
• Coordinate with marketing and content teams to ensure proper signage, branding, and collateral are in place.

Budget Management:

• Develop and manage event budgets, tracking expenses, and ensuring adherence to financial guidelines.
• Provide regular budget updates to leadership and make recommendations for cost optimization.

Quality Assurance:

• Implement quality control measures to ensure all event components meet established standards and deliver a consistent, positive experience.
• Gather feedback from attendees, sponsors, and partners to identify areas for improvement and implement corrective actions.