Logistics Coordinator - SETC Bahrain

Receive Enquiries and Provide Timely Acknowledgment and Quotation:

As a Logistics Coordinator you would be responsible for managing various aspects of the freight and logistics operations. Heres a breakdown of the tasks:

• Respond to inquiries from internal and external customers promptly.
• Provide timely acknowledgment of the inquiries and prepare and send out accurate quotations based on the customers requirements.

Follow up on Quoted Orders and Maintain a Database:

• Track and follow up on all quoted orders internally and externally.
• Ensure proper communication and coordination with relevant teams to ensure the closure of opportunities.
• Maintain a database or CRM system to track the status of quoted orders and customer interactions.

Negotiate with External Vendors for Rates and Services:

• Liaise with external vendors such as airlines shipping agents trucking companies etc.
• Negotiate favorable rates and services based on the companys requirements.
• Maintain good relationships with vendors to ensure reliable and costeffective services.

Maintain Relationships with Interested Parties:

• Build and maintain relationships with customers vendors and other stakeholders.
• Address customer concerns inquiries and provide necessary support.
• Foster strong relationships to ensure customer satisfaction and repeat business.

Ensure Documentation Compliance for Freight Movements:

• Ensure compliance with all documentation requirements for inbound and outbound freight movements including air road sea or courier shipments.
• Verify and prepare the necessary documentation for customs clearance regulatory compliance and other legal requirements.

Coordinate and Ensure Timely Cargo Booking and Clearances:

• Coordinate with relevant parties to ensure timely booking prealert and uplift of cargo.
• Monitor the progress of shipments and take necessary actions to resolve any delays or issues.
• Coordinate with customs brokers and other stakeholders to ensure timely clearance and lastmile deliveries for doortodoor consignments.

Prepare Job Cards and Update Billing Systems:

• Create job cards or work orders for each freight transaction capturing all relevant details.
• Update billing systems with accurate cost and selling prices for proper invoicing and financial tracking.

Follow Up on Invoicing and Customer Payments:

• Liaise with the finance department to ensure timely issuance of invoices based on completed transactions.
• Follow up with customers to ensure timely payment as per credit terms and requirements.
• Coordinate with finance on any paymentrelated issues or discrepancies.

Maintain Physical and Digital Records:

• Maintain files and file registers to organize and store all physical records of freight documents.
• Implement a system to manage and organize digital records for easy retrieval and reference.

Prepare and Submit Reports:

• Prepare daily weekly or monthly reports on freight and logistics activities.
• Submit reports to management or relevant stakeholders within the specified timeframe.

These responsibilities require strong organizational skills attention to detail effective communication abilities and the ability to work in a fastpaced environment. Additionally proficiency in relevant software systems and knowledge of freight forwarding and logistics processes would be beneficial in this role.

Job Type: Fulltime

Pay: BD430.000 BD500.000 per month

Experience:

• Air Sea or Land Freight: 1 year (Required)