EXECUTIVE SECRETARY
EXECUTIVE SECRETARY
Posted on :
06-06-2021
Employer Active
1 Vacancy
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Job Description
Req ID : 618879
- Preparing the schedule of appointments, weekly and monthly work for the director of the training center.
- Preparing the weekly business plan for the training center manager.
- Coordinating the schedule of interviews for the training center director.
- Editing and printing of letters and books for the director of the training center.
- Keeping and maintaining all files of the training center manager in a manner that ensures their safety and speed of recall.
- Receiving and forwarding the incoming mail and fax at the training center manager's office, presenting it to the specialist and indexing these documents.
- Receiving and sending e-mails of the training center manager and indexing these e-mails.
- Recording the mail and fax issued by the director of the training center and indexing the outgoing faxes.
- Writing minutes of all meetings and sessions in which the director of the training center is a party.
- Preparing for the meetings of the training center director or periodic meetings with the trainers or the administrative staff or the COMPANY in Kuwait and coordinating and preparing all documents and papers related to the subject of the meeting.
- Assist the training center manager in all work not included in this description at his personal request.
- Receiving and making telephone calls for the training center director and indexing phone numbers and addresses.
- Organizing and indexing the reports received from the trainers, the COMPANY, the administrative staff and the trainees, presenting them to the Director of the Training Center, following up his decision on them, and recording them in their own records.
- Ensure the availability and validity of all stationery and all educational and training aids for trainees.
- Sending invitations to the participants in the meetings called for by the director of the training center and recording that on special forms.
- Write a weekly report on the work that has been accomplished and what has been postponed, with a statement of the reason and submit it to the training center manager.
Employment Type
Full Time
Department / Functional Area
Key Skills
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