EXECUTIVE ASSISTANT
Posted on :
31-07-2022
Employer Active
1 Vacancy
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Jobs by Experience
7 - 8 years
Monthly Salary
KWD 1 - 100
Nationality
Any Nationality
Gender
N/A
Vacancy
1 Vacancy
Posted on :
31-07-2022
Job Description
Req ID : 1322785
- Assists Resident Coordinator in the overall administration of the Resident Coordinator front office, i.e. provides substantive and administrative support in managing priorities, schedule and work flow of the Resident Coordinator and his/her front office; assists and monitors multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
- Compiles and analyzes basic data from a variety of sources (including IMS/UNINFO), summarizing and presenting conclusions for review for the Resident Coordinator.
- Serves as a communications link between The Resident Coordinator, Head of Resident Coordinator Office and senior staff; on behalf of RC, keeps others informed by conveying directives, reports, status updates and other relevant information; brings sensitive and urgent matters to the attention of the Resident Coordinator.
- Takes full responsibility for time management and scheduling, contact lists on behalf of Resident Coordinator with appropriate consultation as required; effectively prioritizes and resolves related conflicts and competing demands.
- Undertakes representational duties on behalf of the RC, to include serving as first point of contact and liaison with senior officials, Ministry of Foreign Affairs, other Ministries diplomatic corps, internal and external entities, and stakeholders.
- Screens and prioritizes all incoming correspondence/calls ; compiles relevant background documents and references; identifies issues requiring the RC's attention and refers others to relevant officer for appropriate disposition; monitors and follows-up on actions to be taken.
- In close collaboration with Rc office Staff, compiles and summarizes background materials for use in preparation of Resident Coordinator reports, briefs, speeches, etc; scan reports from specialized agencies, as well as newspapers, magazine, periodicals and other information sources to identify articles of interest to the Resident Coordinator.
- Independently handles a wide range of complex information requests and inquiries (e.g. answer requests requiring file or other research); responds, or drafts responses, to a diverse range of correspondence and other communications.
- Supports the RC in presentations to intergovernmental bodies and other meetings, researching issues, preparing briefing notes, PowerPoint slides and subject files, gathering relevant documentation, etc.
- Establishes/improves administrative procedures and systems to ensure smooth functioning of the RC Office, including filing (paper and electronic) systems.
- Oversees work of office support staff; establishes priorities and deadlines, assigns work and reviews outputs upon completion; trains office support staff in administrative, protocol and other relevant procedures
- With support of Administrative Assistant organise official receptions, meetings, etc., handling all necessary arrangements (e.g. room reservations, guest/participant lists, invitations, catering, seating arrangements, background documentation, special equipment, etc.).
- Prepares, processes and classifies confidential information for the Resident Coordinator.
- Handles a wide range of administrative duties/processes for Resident Coordinator (e.g. leave and attendance records, timesheets, travel arrangements, visa applications, expense
Employment Type
Full Time
Company Industry
Department / Functional Area
Key Skills
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