Executive Assistant

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Handle CDAMO-Q day-Io-day lime schedule to ensure an efficient time management process and the absence of conflicts

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Maintain CDAMO-O's calendar and schedule meetings accordingly

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Organize meetings and coordinate agendas related to COAMO.

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Work closely and effectively with Senior Executive Assistant and other DAM-Q Division including other QD divisions to keep him/her well informed of upcoming commitments and responsibilities

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Write and edit minutes, draft and or type reports and correspondences while ensuring consistency and standardization of formats

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Answer telephone calls and provide relevant Information to callers; screen and route calls to appropriate individual

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Place outgoing calls as advised

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Greet and escort visitors to meeting rooms; assist where necessary with any queries they may have Research and resolve any administrate issues in COAMO-Q's office

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Coordinate with Travel Executive to manage travel, transportation and accommodation for COAMQ-Q to ensure expectations are met

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Receive, sort and distribute incoming mail for department

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Prepare and arrange distribution of outgoing mail to relevant parties

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Consolidate, maintain and update computerized records of departmental activity to ensure a smooth flow of activities