Contracts Engineer

• Review and advice at the inception of project considering the best practice in tendering and contracting strategy.
• Prepare pre-qualification documents, invitations and evaluation criteria in consultation with Sponsoring Department (SD) and render expert advice in short listing potential bidders.
  

Your Tasks

• Identify and prepare the most suitable pricing mechanism for a given SOW, strictly as per SOW.
• Review and track the queries from Tenderers during bidding phase. Review the response of the technical queries prepared by SD and prepare responses of unpriced commercial queries thus ensuring quality and timely issuance of the Tender Bulletins.
• Participate in mid-tender meeting and site visits. Participate in mid-tender meeting, site visits and face to face discussion with the Tenderers.
• Address various issues concerning deviations to General Conditions of Contract, technical and unpriced commercial deviation and ensure each of such issues are responded through Tender Clarification.
• Ensure all issues under the Technical proposal submitted by Tenderers which require clarification are addressed in a timely manner until the bids are fully or substantially compliant to the Tender requirement.
• Prepare Technical Evaluation report for review by the other evaluation committee members.
• Lead the Commercial evaluation, analyze the commercial proposal and prepare the Commercial Tabulation and Evaluation Report, convene meeting with the Commercial Evaluation Team members and ensure that it is submitted to the concerned Tenders Committee on a timely manner.
• Coordinate with SD proactively after Commercial Evaluation Report & Award Plan submission for necessary inputs for the Letter of Acceptance of Tender and Award of Contract (LOA) and ensure its timely issuance to the Selected Tenderer.
• Initiate review process of the draft Contract document, finalize it with inputs, if any form other concerned Departments and issue the Draft Contract for review and execution by the Contractor.
• Ensure the Close-out process is initiated by SD on a timely manner and review the Completion Certificates (CC), Statement of Final Accounts (SFA), Close out Report (COR) and Discharge Certificate (DC).
• Review the completeness of materials requirement and work with User Dept. if material descriptions and associated data (qty & estimate) are not consistent with policies and pose risks of not meeting the broad supply chain objective of price, delivery and quality.
• Conduct cost estimation exercise and identify global trends in materials supply to facilitate development of short, as well as long term sourcing strategies and risk mitigation plans.
• Participate in creation of SLA and KPls and implement and analyze performance reports. Monitor key deliverables such as administration of binds/guarantees, payment, expedite delivery for emergency and critical requirement.