Administrative Coordinator I

Who We Are

Workplace Options is the worlds largest integrated employee support services and work-life provider. Drawing from an international network of credentialed providers and professionals, we provide world-class employee support and work-life services, referrals and consultation on a variety of issues ranging from dependent care, legal and financial issues, stress management, EAP counseling, and wellness. Our service centers located in Raleigh, NC, London, Toronto, Dublin, Jakarta, India, Belgium, Portugal, France, Tokyo, and Singapore reach out to over 58 million employees in 90,000 organizations across more than 200 countries and territories.

What You ll Do at Workplace Options

• Receive, review, and verify billing data from cross-functional teams within Workplace Options.
  
• Review client contracts for proper invoicing treatment and compliance with revenue recognition requirements.
  
• Generate client invoices and supporting documentation for submission to clients in a timely manner.
  
• Perform daily cash management duties, including the recording of bank deposits, and posting of cash to the accounts receivable sub-ledger.
  
• Maintain and update customer files, including name or address changes.
  
• Complete, provide and maintain relevant documents and online portals required by clients for processing invoices.
  
• Identify delinquent accounts by reviewing reports and contact delinquent accounts to request payment.
  
• Research and provide resolution to accounts receivable issues and customer discrepancies.
  
• Support month-end close procedures by performing key control tests, preparing the accrual and reserve calculations, processing journal entries and completing revenue and accounts receivable related account reconciliations and fluctuation analysis.
  
• Provide support for year end audit activities.
  
• Assist in designing and implementing revenue and accounts receivable procedures within NetSuite; develop and refine controls and processes to monitor revenue recognition.
  
• Assist in streamlining the accounts receivable process by identifying areas for performance improvement.
  
• Perform ad-hoc analysis for special projects as requested.
  

What You Need to Succeed

• Experience with NetSuite
  
• Bachelor s Degree in accounting or finance and 3 years minimum of corporate accounting experience.
  
• Experience with full-cycle accounts receivable accounting.
  
• High proficiency with Microsoft Excel, including VLookups and Pivot Tables.
  
• Experience with revenue recognition, including managing contract terms, accruals, and deferrals, invoicing, and accounts receivable.
  
• Excellent analytical skills with a high attention to detail, critical thinking, and understanding of generally accepted accounting principles.
  
• The ability to be flexible, an outstanding communicator, and have established skills in accuracy, organization, time management and working in a high-volume environment.
  
• The ability to work effectively in a team environment with all levels of client personnel in various industries
  

Requirements