Machine Operator

At Calma Association Management we believe the success of any organization is dependent upon the motivation and enthusiasm of its employees, from the administrative staff to the CEO. Our focus is to bring quality project management services, brand recognition, and innovative solutions to our non-profit partners in Northern California and beyond. Calma Association Management is a full-service association management company serving non-profit organizations, helping them not just survive but thrive. We work only with trusted and reliable affiliates, focused on providing sustainable and cost-effective results to our clients.

As our company enters a phase of growth and development, we re seeking an Associate Project Coordinator to join our team, someone with excellent customer service instincts and the desire to build a career in a unique industry. The Associate Project Coordinator will be dependable, eager to learn, and have a mature yet fun and extroverted personality. The APC provides project support to multiple non-profit clients, assisting with administrative duties, basic accounting tasks, and helping with the day-to-day operations of our partners.

This is an entry-level opportunity with significant growth prospects. It s a position of purpose and longevity, we re seeking someone looking for a career and a home, not just their next job. If you are intellectually curious and want to work collaboratively with a team interested in your success, please apply today for immediate consideration.

Primary Responsibilities Include:

• Receive and respond to telephone calls and email
  
• Create and maintain confidential and administrative paper and electronic filing systems
  
• Sort and respond to mail and other communication/correspondence
  
• Maintain accounting filing system
  
• Order and maintain supplies and equipment
  
• Assist in scheduling Board, Membership & various committee meetings
  
• Finalize and distribute agendas and related materials for Board and Membership meetings
  
• Take and distribute notes or minutes
  
• Assist in arranging logistics for various meetings
  
• Provide assistance in managing meeting details, provide greater assistance in planning and providing onsite support for meetings as necessary
  
• Assist in marketing and promoting events
  
• Support multiple Committees as needed
  
• Process all payments made to the Association (event registration, publications sales, membership dues, etc.)
  
• Other responsibilities as needed
  

Successful Candidates Must Have:

Bachelor s degree preferred; will consider equivalent experience in professional environment

Must be 21 years of age

Flexible schedule, available to work some nights and weekends

Ability to travel locally and throughout CA sporadically

Experience in non-profits preferred but not required

Background in project management and event planning a plus

Access to a reliable vehicle and a valid driver s license

Excellent attention to detail

Computer and tech-savvy, advanced skills in Microsoft Office products

Excellent communication skills

Access to medical, dental, and vision benefits

PTO beginning day one

401K

Flexible schedule