HRAdmin Assistant

At Arla, we do so much more than make some of the world’s favourite dairy products. We make healthy taste delicious, mornings worth getting up for and family dinners unforgettable. Puck®, Dano®, Lurpak® and Castello® – names like these make us a vital, natural part of modern life in over 100 countries around the world. There are 2000 employees in the Middle East and Africa and 19,000 global employees at the heart of our business. Every single one of us plays an important role and together we build on our 10bn Euros turnover and establish our position

Do you want to apply and further develop your competencies as our new HR/Admin Assistant, based at our site in Bahrain?

“To become a part of the Arla Human Resources Bahrain team means you contribute towards a bigger purpose. We are dedicated to deliver our Employee Promise everyday: “ALWAYS BE A GREAT AND SAFE PLACE TO WORK” says Head of MENA HR Supply Chain, Mona Alsari

About the job

You will be part of a team of 5 dedicated and highly skilled colleagues, working together towards ensuring the success of a key MENA Supply Chain site that is owned by Arla Foods. The role will be directly reporting to the Head of MENA HR Supply Chain at Arla Bahrain. The Admin assistant role will serve as a first point of contact for matters related to the administration of the overall company. The role requires assistance in managing incoming enquiries and other day to day operations. This position will liaise and maintain strong, effective communications with external and internal stakeholders. This role requires exceptional communication and customer service skills in a fast paced and high energy environment.

Responsibilities

• Assisting plant director in day to day activities including the coordination and management of meetings and schedules, email management and other general office duties.
• Takes minutes of meeting in management and business meetings
• Coordinates meetings, including booking rooms, teleconferences and preparation of material
• Coordinates travel arrangement by booking flights and hotel stays
• Responsible in contacting external stakeholders and suppliers
• Responsible for ordering office supplies, business cards, and a range of items related to office management duties
• Preparing employee related letters and documents
• Preparing business related letters and documents
• Coordinate requirements among departments within the organization
• Responsible for archiving all business and HR related documents
• Responsible for event management and employee engagement activities
• Manage all external vendors providing business to the organization

Skills

• Effective multi-tasking skills
• Excellent customer service and communication skills
• Ability to work under pressure
• Punctuality and reliability
• Attention to accuracy and detail
• Ability to work well with others
• Oral and written communication skills in English and Arabic

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite