Procurement Quality Supervisor -PQCS

POSITION PURPOSE

The Procurement Quality Supervisor leads the procurement of low to high complexity project packages and supports the Procurement Manager and Procurement Director on the execution of the procurement for projects working effectively with internal departments external stakeholders and other members of the Procurement team

While carrying out procurement activities the Procurement Professional Function Lead provides commercial leadership in project teams developing and executing creative strategies to ensure work is conducted with rigorous professional standards in full compliance with NEOM governance

KEY RESPONSIBILITIES

Policies & Procedures

• Manages the Procurement of packages following NEOM policies procedure and processes
• Follows procurement and contracting Policy and Procedures
• Assesses governance documents and suggests improvements to contracting strategies

Contracting Strategies & Tender Plans

• Reviews End User Scopes and advises most appropriate tendering and contracting strategy
• Examine scope of work and other information provided by End Users and/or consultants for completeness and consistency

Tender Documents

• Compiles and Prepares Tender Documents to be issued
• Prepare comprehensive ITT packages develop Expression of Interest (EOI) PreQualification requests conduct EOI / PQQ s evaluate EOI / PQQ responses

Tender Period

• Manages the communication bidder s queries and Tender Addendums during the tender period with necessary input from the End User where required

Tender Evaluation

• Coordinate and attend technical and commercial bid openings
• Preform evaluation of commercial aspects of the technical submissions and evaluation of the commercial bid
• Prepares recommendation for award for Notice of Award

Contract Formation

• Prepares contract documents for signature and execution
• Issues Letter of Reward and Regret as appropriate

Contract Administration

• Provides advice on all contractual issues during the complete life cycle of the Contract until the contract closes out
• Monitor supplier performance to ensure targets are met and identify ways to improve the supply chain process with suppliers

Document Auditing

• Ensures effective document records are retained and audit and performance management mechanisms are in place

Management / Leadership

• Coaches junior team members to develop new insights from analysis and leading to a deliver solid set of actionable recommendations
• Identify opportunities and lead efforts for cost reduction and increased efficiencies
• Provide technical advice on specifications supply and logistics arrangements to facilitate efficient procurement clearance storage and distribution of supplies and equipment services and works to be delivered
• Assess supply operations and control mechanisms and advise on appropriate actions
• Work with the other NEOM Sectors and Departments as required
• Ensure preparation of status reports required for budget reviews schedule analysis annual reports or other reports as may be required
• Accountable for quality and timeliness of critical deliverables and communications

QUALIFICATION STANDARDS KNOWLEDGE & EXPERIENCE

Communication Skills

• Strong written and verbal communication
• Able to communicate effectively with midlevel and senior stakeholders
• Ownership / Accountability / Dependability
• Able to determine the actions risks and end results required in order to get the job done
• Ability to respond appropriately in unplanned and unforeseen circumstances
• Analytical Skills / Problem Solving / Decision Making
• Advanced analytical interpretation and problemsolving skills
• Advanced problemsolving skills and techniques able to understand and carry out spend analysis draw out conclusions and factbased decision making from this

Expertise and Technical Knowledge

• Excellent Knowledge of Procurement processes and procedures
• Advanced document drafting and contract formation skills
• Familiarity with the FIDIC suite of contracts
• Specialist knowledge of procurement concepts processes activities and trends
• Highly numerate with highly developed analytical skills using qualitative and quantitative data
• Knowledgeable of procurement/materials practices economic principles international codes standards procedures and specifications

Experience

• Minimum of years of experience in Procurement organizations or NEOM Approval
• International and Middle East experience advantageous
• Expert Knowledge of procurement concepts processes activities and trends
• Experience of developing contracts and relationship management with vendors
• Experience working with FIDIC or similar suite of contracts is preferable
• Experience in drafting contract documents across various stages of the project lifecycle (eg SOW Charter progress reports Gantt charts etc)
• Experience of infrastructure large capital projects preferable
• Fluency in English (Arabic is advantageous but not essential)

EDUCATION & TRAINING

Qualifications

• Commerce Construction Engineering Quantity Surveying degree level plus formal contracting experience
• Procurement Qualification (eg CIPS equivalent or relevant Masters)

Have at least one of the certificates below

• Certified International Vendor Management (CIVM) IPSCMIUSA
• Certified International Procurement Manager (CIPM) IPSCMIUSA
• Procurement & Contract Management System NIDA
• Certified International Procurement Professional (CIPP) IPSCMIUSA

Remote Work

No