Event Coordinator

Our Client in Jeddah is seeking an Event Coordinator to join his team The event coordinator is responsible for planning organizing and coordinating various types of events such as conferences meetings weddings parties fundraisers and corporate events They work closely with clients vendors and internal teams to ensure the successful execution of events

Responsibilities

1. Event Planning Collaborate with clients to understand their event objectives budget and preferences Develop event concepts themes and agendas Prepare event proposals timelines and budgets
2. Venue Selection and Setup Research and identify suitable event venues Coordinate with venue staff for bookings setup and logistics Arrange for necessary equipment decorations and seating arrangements
3. Vendor Management Source and manage vendors including caterers audiovisual technicians photographers florists and transportation services Negotiate contracts and ensure timely delivery of services
4. Budget Management Create and manage event budgets Track expenses review invoices and reconcile accounts Identify costsaving opportunities without compromising event quality
5. Event Promotion and Marketing Develop event marketing strategies Coordinate with marketing and communication teams to create promotional materials including invitations flyers and social media campaigns
6. Attendee Management Handle event registrations ticketing and RSVPs Communicate with attendees regarding event details logistics and updates Ensure a positive attendee experience
7. Onsite Event Coordination Oversee event setup including stage lighting sound and seating arrangements Coordinate event flow and manage any issues or emergencies that may arise during the event
8. Postevent Evaluation Collect feedback from clients attendees and stakeholders Analyze event success and identify areas for improvement Prepare postevent reports and recommendations

Qualifications

1. Education A bachelors degree in event management hospitality marketing or a related field is preferred Relevant certifications or professional training in event planning are advantageous
2. Experience Previous experience in event planning coordination or related roles is desirable Experience in managing multiple events simultaneously is a plus
3. Organizational Skills Strong organizational and time management abilities to handle multiple tasks and prioritize effectively Attention to detail is crucial to ensure seamless event execution
4. Communication and Interpersonal Skills Excellent verbal and written communication skills Ability to build relationships and negotiate with clients vendors and team members
5. Problemsolving Proactive approach to problemsolving and ability to handle unexpected challenges during events
6. Technology Proficiency Familiarity with event management software project management tools and other relevant technology platforms
7. Flexibility Willingness to work flexible hours including evenings and weekends to accommodate event schedules
8. Creativity Ability to develop innovative event concepts and incorporate unique elements to enhance the attendee experience

Remote Work

No