Document Control Department Manager - Parsons

Job Description:

Parsons is looking for an amazingly talented Document Control Department Manager to join our team! In this role you will be responsible for the flow and storage of all project documentation (correspondence contracts construction documents engineering schedules etc.) on some of the worlds most iconic projects. If you are a detail oriented professional with strong organization and people skills this could be the opportunity for you!

Supervises employees responsible for the flow and storage of all project documentation (correspondence contracts construction documents engineering schedules etc.) between project operations engineering disciplines construction team and other related support groups. Plans organizes and implements systems for efficient document processing of all communications supplier documents design documents construction documents or other internal or external documents. Has the knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.

What Youll Be Doing:

• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with welldefined procedures and guidelines.
• Ensures that preestablished document control requirements (e.g. which document numbering system will be used; how many and which signatures will be required for certain approvals etc.) are satisfactorily met throughout the duration of the project.
• Receives tracks and monitors documents using standard document management programs to register documents maintain databases and produces logs transmittals and other reports as required.
• Enters data and produces reports using other standard office automation or departmentspecific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
• Provides assistance to users in capturing and locating electronic information.
  Maintains an established data distribution system and schedule for the assigned project based upon client project department and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review signature approval and release of supplier and internally produced documents.
• Verifies retention requirements arranges document cataloging packing and longterm storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval

What Required Skills Youll Bring:

• Bachelors Degree with 15 years of relevant experience including at least 10 years of prior document control experience in a lead capacity.
• Working knowledge of MS Windows and related word processing spreadsheet and database software.

What Desired Skills Youll Bring:

• Advanced knowledge of electronic document management systems including Aconex with an ability to architect and oversee implementation such systems
• Ability to interact effectively with project personnel and management

Minimum Clearance Required to Start: