Arabic EA

Duties Include: • Managing and maintaining busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc. • Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process • Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements • Providing vacation cover to other Executive Assistants • Coordinating meetings, arranging conference calls, reserving conference rooms, organizing catering • Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items • Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support • Organizing and maintaining online systems for PA • Organizing and maintaining electronic filing system • Preparing weekly timesheets and expense reports YOU ARE To be successful in this EA role you must exhibit a high level of resourcefulness in a fast-paced environment, and ideally have EA experience supporting at a senior level. You must have strong administration skills and be comfortable liaising with people of all seniority levels. SKILLS • Advanced Microsoft Office Suite skills • Highly proficient in analytical, written and verbal communications • Team player • Excellent organisational skills • Be discreet with confidential information • Personable, loyal, professional