Administration Assistant

Duties:

Support the Admin Department Manager / Team in conducting routine stock accuracy checks.

All bills from suppliers/contractors must be verified, approved by Store Manager and processed with Regional Office Accounts Team. Follow-up must be maintained to track pending invoices and flag pending payments. Maintain a liaison with suppliers to clear any outstanding payments

Cash Office responsibilities including the following:

Daily reconciliation of store takings & reports

Banking/Foreign Exchange

Store Petty Cash

Tallying of safe fund daily

Credit Card Reconciliation

Enusre accurate reports are provided to Admin Management to enable commercial decisions.

Help liaise and arrange the induction training for new staff on procedures to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.

Ensuring that the accuracy of stock received from the warehouse is accounted in the system

Ensuring Periodic stock accuracy checks with commercial teams co coordination.

Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW s (Return To Warehouse) in the system.

Ordering of Stationary for the Store / Admin Team

Requirements

Required Skills

Higher National Diploma/University Degree

Minimum of 2 years of work experience in educational/office/commercial environment

Excellent interpersonal, organizational and time management skills

Ability to develop and maintain effective working relationships with students, parents, teachers, the community and other administrative staff

IT literate

Polite telephone manner and discretion.

Industry: Admin