OFFICE MANAGER
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3 - 0 years
KWD 1 - 100
Any Nationality
N/A
1 Vacancy
Job Description
- Implement the Department’s set policies and procedures and comply with COMPANY'S other policies.
- Meet and greet COMPANY'S guests, and ensure that visitors to the Management Office are directed to the correct and appropriate department.
- Interact with all visitors with a high degree of professionalism and provide efficient services to the Senior Management as required.
- Coordinate all meetings for the Division and provide all necessary information and documents for the meetings as required, as well as set agenda and correspondence before and after the meeting.
- Manage the scheduled and urgent business meetings as (preparation, organization, notices, minutes of meeting preparation, following-up decisions and archiving).
- Follow up all actionable items raised from the meetings/memos/ circulations with all parties.
- Receive, sort and distribute mail and facsimiles to the Concerned Management Personnel, in addition to handling the outgoing mail and courier services.
- Handle and screen emails and incoming calls, make notes of essential information and prioritize the calls and emails to be returned by the concerned personnel from the Senior Management.
- Manage busy diaries, arrange appropriate internal and external appointments as well as prepare and distribute various documents such as: letters, memos, correspondences, agendas, notes, minutes of meetings, etc. to the concerned Direct Manager.
- Maintain total confidentiality in handling confidential documents of COMPANY
- Manage and arrange business trips as assigned by the Direct Manager and incoming business guests/visitors and provide detailed itinerary including: contact details, addresses, locations, timings and all related documents, as requested.
- Screen and handle incoming telephone calls to the Direct Manager’s office and take appropriate action to ensure a professional and timely response is given to the caller whilst ensuring that the Direct Manager is alerted to priority calls.
- Transcribe dictation, compose and prepare confidential correspondences, undertake word processing tasks, manage databases and create presentations, documents & reports as required by the Management using IT Tools for correspondence, by using Microsoft Office (Word, Excel, PowerPoint, etc.)
- Arrange programs, events & conferences in coordination with other divisions/departments and manage projects and other tasks as assigned by the Direct Manager.
- Organize the office layout, maintain supplies of stationery and equipment to ensure that all office resources are always available for timely achievement of Divisional objectives.
- Follow up on HelpDesk requests to ensure effective and efficient closure
- Perform other duties related to the job as assigned by the Direct Manager
Employment Type
Full Time
