Accor Careers -

Doha - Qatar

Posted on : 18-09-2023

0 - 10 years

1 Vacancy

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Posted on : 18-09-2023

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Executive Secretary

Accor Careers - Doha - Qatar

Posted on : 18-09-2023

Job Description

Req ID : 800136

Manage the Managing Directors diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings

Screen/handle telephone calls, appointments, mails and emails and take action accordingly

Take minutes at the Executive Committee Meeting

Coordinate and communicate with various departments and all levels of staff on matters directed by the Managing Director

Prepare and manage correspondences with internal and external parties for Managing Director’s signature

Attend to requests from divisional, corporate or owners offices and facilitate it accordingly

Attend to residents/patrons’ special requests or complaints that are directed to the Managing Director

Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly

Ensure approval forms are prepared for the Managing Directorfor signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.

Maintain systematic up-to-date filing and tracing systems

Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office

Maintain and update Executive Committee and Department Heads’ leave record

Maintain and update ‘Manager-On-Duty’ schedule

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