Executive Assistant - Riyadh
Posted on :
02-12-2023
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Job Description
Oliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries Oliver Wyman combines deep industry knowledge with specialized expertise in strategy operations risk management and organization transformation. The firm has more than 6500 professionals around the world who work with clients to optimize their business improve their operations and risk profile and accelerate their organizational performance to seize the most attractive opportunities.
Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies NYSE: MMC. For more information visit (link removed)
Oliver Wyman is now looking for an Executive Assistant to join our Riyadh office
English and Arabic language skills are an essential requirement for this role
The Opportunity
The Executive Assistant will provide executive level administrative support to 13 Partner level consultants.
Key responsibilities of the role include:
Business Development
Build relationships with clients and client EAs
Understand the business goals and objectives of each supported Partner and help to push them forward proactively
Lead the administrative support of RFPs/tender responses
Maintain and update current list of contacts and business activities in CRM database
Track and maintain sales activity/pipeline with each Partner
Proactively spot clients that havent been called upon and/or who need follow up
Execute requested followup calls for client mailings
Assist the Marketing Department with the coordination of customized mailings
Prepare letters proposals and other documents using Oliver Wyman formatting styles
Calendaring
Maintain diaries for Partners scheduling internal and external meetings communicating with clients and infrastructure staff as appropriate
Proactively spot opportunities to add internal and external meetings; interviews staff meetings follow up
Assist with scheduling for complex projects as requested by the Partner and/or project team
Travel Arrangement
Coordinate travel and accommodation book cars rail tickets etc.
Coordinate with mobility and HC to obtain relevant business visas/work permits
Develop understanding of Partner scheduling and travel preferences
Coordinate travel efficiently by grouping client meetings where possible (youre in Paris to see XYZ Company shall I try to set up a meeting with X Company because we havent spoken to them for three months)
Daily administration
Manage documents and project deliverables when requested
Notify staffing and Practice EAs of extensions/renegotiations
Manage storage or disposal of confidential client information
Act as central point of contact for all assigned Partner administrative needs liaise with other support departments as necessary
Timesheet and Expense Reporting
Prepare monthly timesheets for each assigned Partners
Prepare all expense reports and/or delegate to a team assistant when necessary
Request Purchase Orders (POs) as needed for relevant project teams
Team Support
Provide coverage for EAs who are out of the office to ensure seamless support to Principals/Partners
Provide shortterm coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the Firm
Provide training and support to new EAs
Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team
Experience Required:
At least three years experience at working in a similar role.
Experience in financial services management consultancy and/or a professional services environment a plus
Technical Skills:
Advanced Word PowerPoint and Outlook skills comfortable Excel skills
Creative problem solving
Knowledge of CRM systems (Microsoft Dynamics) Google Drive and SharePoint a plus but not necessary
English Arabic required
Skills and Attributes:
Positive and proactive while still be collaborative
Highly organized and detailoriented yet operates well within a team as well as independently
Professional tactful and able to engage with colleagues at all levels in the firm
Problem solver able to work with other teams and staff members effectively to reach a viable solution and goal
Strong service focus dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
Excellent communicator and negotiator able to deal effectively with people at all levels across a multicultural environment
Maturity poise and judgment
Ability to maintain and respect confidentiality
Ability to think strategically and contribute to development of departmental model
One who takes constructive feedback in stride and incorporates feedback quickly
Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
Ability to undertake projects and produce quality and timely results
Selfstarter strong initiative confidence and ability to work with little guidance
Collaborative team player
Positive attitude sense of fun: is collegial and friendly
Ability to juggle several tasks at once to prioritize and manage own time Not a clock watcher or someone who is unwilling to step outside their job description
Methodical organized and excellent attention to detail
Flexible attitude; embraces change hardworking cost conscious and results driven
Finally we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman
Why join us at Oliver Wyman
At Oliver Wyman
we lead with heart
we love what we do and have fun while we do it! We also
strive for breakthroughs
by questioning seeking diverse perspectives and finding powerful and sustainable solutions
(link removed)
If you share these values and want to
work as one and own our impact at the same time be brave
and achieve the amazing with us!
Were individuals who are selfstarting motivated energetic entrepreneurial about what we do
We have the common aspiration to have an impact leave a legacy and change the world. We have no interest in running a steadystate business. We want to build grow and shape the environment around us
We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion
We believe that to create a true meritocracy we need to remove artificial barriers to opportunity
We value people whose lives balance work and nonwork activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.
We push ourselves hard to deliver excellence but we also work to extract the maximum benefit from the flexibility of a projectbased business. We provide the ability to take career breaks for personal or family reasons. We fundamentally value each others time and are sensitive to how it is used. We are an output not inputbased culture have respect for peoples personal decisions and believe that ones workload must be sustainable. We seek balance for ourselves and our colleagues.
To learn more please follow us on Facebook LinkedIn or Twitter: (link removed)/careers
Marsh & McLennan Companies and its Affiliatesare EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.
Employment Type
Full Time
Company Industry
Key Skills
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