Administration Executive

- Update, follow-up, and archive on administrative records of office activities, business transactions, policies, and board resolutions
- Assist in confidential correspondence, reports, and other complex documents
- Assist the Administration Manager in various projects
- Coordinate services for events, such as accommodation and transportation, catering, special needs requirements, printing
- Format and dispatch companywide communication
- Follow up on all matters pertaining to customer/supplier contracts
- Coordinate transportation facilities for staff
- Follow up on all work-related subscriptions (magazines, newspapers...)
- Organize all elements pertaining to staff sale including sale lists, layout, badge distribution, refreshments, security, deliveries, and general supervision
- Administer replenishment of staff uniforms
- Administer of laundry Services and allocation of costs
- Audit processes implementation by front desk attendants, service assistants and drivers
- Ensure the periodic replenishment of all stationery and groceries
- Ensure proper tracking of requisitions, contracts, and orders
- Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers in coordination with Group Procurement