Executive Administrator

Job Description

We are looking for an Executive Administrator who will be able to provide meticulous administrative support in a well-organized and timely manner. Our Executive Administrator is expected to be an effective communicator with a highly professional attitude, great organizational skills, strong attention to accuracy and a keen team player.

Desired Candidate Profile

Job Responsibilities  Prepare necessary reports and documents such as Engagement Letters, MRL’s, Audit and Accounting reports for Clients using MS Office and other software as required.  Follow up and expedite approvals from clients on Engagement Letters, Drafts, Dockets and Final reports issued.  Coordinate and review with the Managers to take all necessary steps in finalizing Accounting and Audit reports.  Coordinate final client interaction until respective documents have been received by the Client.  Prepare Up-to-date Databases pertaining to Audit and Accounting reports prepared, Drafts sent to clients, Dockets issued, and Final reports issued dates.  Sort, store and retrieve electronic and hard copy documents when required for the Management and for the Clients.  Drive improvements to document control processes and procedures.  Extract regular Monthly System Backups from all the employees.  Maintain Microsoft Office and Anti-Virus software for all the office laptops.  Maintain and update Client and other databases regularly.  Assist the Managing partner with his requirements as and when needed.  Coordinate with the rest of the Administrative, Accounts and HR teams when deemed necessary. Desired Candidate Profile  Proven work experience in a similar role  Excellent knowledge and experience working with MS Office especially with MS Excel and MS Powerpoint  Proficient typing and editing skills  Attention to detail  Proven track record dealing with issues, proactively and in a timely fashion  Excellent written and verbal communication skills  Integrity and reliability