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Personal Assistant
back_arrow Personal Assistant
0 - 6 years
EGP 4000 - 6000
1 Vacancy

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Job Description

Req ID : 1212943

Job Description

  • Maintain an accurate and detailed calendar for the COO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.
  • Follow up and track COO’s and operational department's tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments.
  • Organize internal and external meetings for the COO, including logistical, and substantive preparation. Manage all scheduling and arrangements.
  • Transcribing or taking notes during meetings and writing minutes, memos, and/or agendas
  • Provide Analysis for all Key performance indicators and success factors of operational departments
  • Provide Quality Coordination between operational departments and IT departments.
  • Provide ERP system Coordination for operational departments and quality departments.
  • Provide special project leadership and support as needed. This is including any quality improvement projects.
  • Ensure consistent and efficient interaction with other chief officers,
  • Provide special project leadership and support as needed. This is including any quality improvement projects.
  • Conduct preliminary research on a variety of topics; draft materials as needed
  • Support COO and operational department heads in finalizing and refining correspondences and sending memos
  • Collecting, filing, and organizing office documents, such as reports and confidential records and maintaining databases
  • Managing digital document filing, including encrypted documents and email correspondence
  • Monitoring office inventory and ordering supplies
  • for operational department heads, staff, and other executive assistants across the organization; demonstrating poise and tact under pressure and handling matters with sound judgment and confidentiality.
  • Perform any other relevant duties as assigned

Job Requirements

  • B.Sc. Related to the Required Job. Preferable additional studies.
  • Minimum experience 5 on equivalent Position.
  • Excellent command of Microsoft Office (Word, PowerPoint, Excel)
  • Excellent command ofArabic correspondences.
  • Good command ofEnglish correspondences.
  • Preferable Awareness of national and international standards related to medical equipment management (e.g. GAHAR, JCI, ISO…)

Company Industry

NGO / Social Services / Community Services

Department / Functional Area

Secretary / Front Office / Personal Assistant (PA)

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About Company

Information Technology & Services

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Established in 2013, Ahl Masr is the first Non-Profit Organization in Egypt and the Middle East to focus on Burn Prevention and Treatment. The foundation focuses on providing free treatment and comprehensive care to Burn Survivors all over Egypt. Ahl Masr also aims to revolutionize the concept of development and sustainability in the field of healthcare in Egypt.