Procurement Officer

1. To prepare purchase orders and send copies to suppliers and to departments originating requests.

2. To determine if inventory quantities are sufficient for organizations’ needs and ordering more material when necessary.

3. To respond to customer and supplier inquiries about order status, changes or cancellations.

4. To perform buying duties when necessary.

5. To contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.

6. To review requisition orders in order to verify accuracy, terminology and specifications.

7. To prepare, maintain and review purchasing files, reports and price lists.

8. To compare prices, specifications and delivery dates in order to determine the best bid among potential suppliers.

9. To track the status of requisitions, contracts and orders.

10. To calculate costs of orders and charge or forward invoices appropriately.

11. To check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

12. Compare suppliers’ bills with bids and purchase orders in order to verify accuracy.

13. Approve bills for payment.

14. Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.

Note: Please provide the Current and Previous reference.