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Oliver Wyman - Executive AssistantOffice Administrator Fluent
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Oliver Wyman - Executive AssistantOffice Administrator Fluent

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موقع الوظيفة

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المنامة - البحرين

الراتب الشهري

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عدد الوظائف الشاغرة

1 وظيفة شاغرة

الوصف الوظيفي

رقم الوظيفة : 1985276

Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation (link removed)


Oliver Wyman is looking for an experienced bilingual (Arabic and English) Executive Administrative Assistant (EA)/Office Administrator in Bahrainto provide administrative support to up to 3 of our Partners.



The Opportunity


The provision of a bilingual (English/Arabic) executive level administrative support to 1-3 Partner level consultants.


Hours:
09:00 18:00, Sunday to Thursday with additional hours as needed



Responsibilities



Business Development


Build relationships with clients and client EAs

Understand the business goals and objectives of each supported Partner and help to push them forward proactively

Lead the administrative support of RFPs/tender responses

Maintain and update current list of contacts and business activities in CRM database

Track and maintain sales activity/pipeline with each Partner

Execute requested follow-up calls for client mailings

Prepare letters, proposals and other documents using Oliver Wyman formatting styles

Manage documents and project deliverables when requested

Notify staffing and Business Impact Team of extensions/re-negotiations

Manage storage or disposal of confidential client information

Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary


Calendaring


Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate

Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up

Assist with scheduling for complex projects as requested by the Partner and/or project team


Travel Arrangement


Coordinate travel and accommodation, book cars, rail tickets, etc.

Coordinate with mobility and HC to obtain relevant business visas/work permits

Develop understanding of Partner scheduling and travel preferences

Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months")


Daily

administration


Manage documents and project deliverables when requested

Notify staffing and Business Impact Team of extensions/re-negotiations

Manage storage or disposal of confidential client information

Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary


Timesheet and Expense Reporting


Prepare monthly timesheets for each assigned Partners

Prepare all expense reports and/or delegate to a team assistant when necessary

Request Purchase Orders (POs) as needed for relevant project teams


Team Support


Provide coverage for EAs who are out of the office to ensure seamless support to Principals/Partners

Provide short-term coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the Firm

Provide training and support to new EAs

Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team


Office Administration


Welcome visitors offer refreshments, direct to allocated meeting space and informing the guests arrival to the meeting organizer

Manage Office Services mailbox, incoming facsimiles, main reception phone line, and calendar

Liaise with the office help / cleaning team and building support team for smooth day-to-day running

Manage room bookings & configurations for both internal and external meetings/trainings/events facilities set-up, catering, and IT coordination if A/V is required

Office & building security access management (access cards or fingerprint enrollment)

Office occupancy tracking & reporting (every Monday and Thursday)

Office maintenance liaising with Facilities Specialist for support, tracking and reporting.

Liaising with the office Landlord, contractors on Facilities

HSE processes & policy implementation

Main point of contact for the Bahrain Office




Experience Required:


At least three years experience at working in a similar role.

Experience in financial services, management consultancy and/or a professional services environment a plus



Technical Skills:


Advanced Word, PowerPoint, and Outlook skills, comfortable Excel skills

Creative problem solving

Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary

Fluent
English
and
Arabic




Skills and Attributes:


Positive and proactive while still be collaborative

Highly organized and detail-oriented, yet operates well within a team, as well as independently

Professional, tactful and able to engage with colleagues at all levels in the firm

Problem solver able to work with other teams and staff members effectively to reach a viable solution and goal

Strong service focus dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.

Excellent communicator and negotiator able to deal effectively with people at all levels across a multicultural environment

Maturity, poise and judgment

Ability to maintain and respect confidentiality

Ability to think strategically and contribute to development of departmental model

One who takes constructive feedback in stride and incorporates feedback quickly

Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment

Ability to undertake projects and produce quality and timely results

Self-starter, strong initiative, confidence and ability to work with little guidance

Collaborative team player

Positive attitude, sense of fun: is collegial and friendly

Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description

Methodical, organized and excellent attention to detail

Flexible attitude; embraces change, hard-working, cost conscious and results driven

Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman


Bahraini applicants are welcome but not mandatory.

Please send us your CV in
English
(link removed)>


Why Oliver Wyman?


Working as part of our global, entrepreneurial company, youll do meaningful work from day one. Were looking for individuals who challenge the norm, and constantly strive to build something new for the firm and the world around us. At Oliver Wyman, there's no "one size fits all" - we hire exceptional people and help them thrive through a built-in support network, flexible career paths, and no artificial barriers to advancement.

We have a collaborative, supportive, flexible and impactful team environment - we want you to bring your authentic self and enjoy working alongside diverse and down-to-earth colleagues who do serious work, but don't take themselves too seriously.

At Oliver Wyman we believe and actively support work/life balance andhave aculture that encourages openness, authenticity, flexibility and well-being, as well as being socially impactful - for more details, please visit our website: (link removed)

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دوام كامل

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